PLAN, IMPLEMENT, DIRECT, AUDIT, AND EVALUATE A COMPREHENSIVE PROGRAM OF FINANCIAL SUPPORT FOR KENAI PENINSULA COLLEGE.
ANNUAL OPERATING BUDGET -Prepare and submit annual operating budget requests to executive management, based on fiscal year General Fund appropriation, program increments or reductions and prepared tuition/fee projections. Identify permanent and temporary revenue sources available for strategic internal reallocations and set departmental distributions. - Link KPC financial plans to accreditation core themes and strategic goals while complying with MAU and SW directives. - Prepare and analyze financial resources, financial needs and provide strategic based recommendations to assist with program request development. - Assist and support executive management with the preparation and submission of KPC''s annual funding request to the Kenai Peninsula Borough. Attend KPB Assembly session with executive management to support budgetary requests. - Assist with the budgetary development of KPC grant and contract proposals and awards, UA Foundation funds, Damon Endowment funds and Auxiliary operations. - Assist KPC departments, student agencies (Student Government, Student Clubs) with the development of annual operating budgets.
FINANCIAL STUDIES - Respond to all requests for analytical fiscal studies and analyses solicited from local, university, state and other external agencies regarding KPC budgetary status. Develop and prepare comprehensive and informative analysis of budgetary information by evaluating the recipients'' needs, determining what information is required, developing an appropriate format for presenting data and determining the appropriate sources for gathering the required data. Examples for reporting requests and requirements include UAA PBAC, Annual Performance and Annual Financial reports, KPC Component Summaries, Accreditation self-studies, Kenai Peninsula Borough presentations, Economic self-studies and misc other studies and presentations, as required and requested. Prepare and submit monthly KPC College Council Reports for Administrative Services department.
MISC ACCOUNTING Oversee and reconcile General Ledgers for all funding sources. Semester Set-up/ Maintenance including calculating and transferring deferred tuition & fees, maintaining and creating registration detail codes, fee setup, etc. Complete and approve Year End closing reports Calculate deferred tuition and fees
STRATEGIC PLANNING - Assist and support executive management with short and long term institutional strategic planning, needs assessment, and program evaluations to ensure assets are strategically directed for maximum return. Assemble and analyze historical financial data, identify trends and provide projections to enable better decision making.
SUPERVISION - Departments include Budget, Accounts Payable, Accounts Receivable, Property, Travel, Procurement, Grants/Contracts, Payroll, Human Resources and college bookstore. - Work as a team leader and builder promoting a service-oriented department that provides the highest caliber of service to the institutions constituencies. - Provide guidance, motivation, evaluation, counseling, and discipline to subordinates. Establish performance goals and objectives with measurements of performance standards. Provide professional and personal growth and development opportunities. Do annual performance evaluations on direct reports.
FINANCIAL MANAGEMENT REPORTING - Prepare financial management reports for KPC and UAA executive management. Project revenues and expenditures and identify and meet targeted carry forwards. - Continually maintain operating budgets to ensure authority is adjusted when appropriate and potential over-expenditures are avoided. Meet with departmental chairs and managers on the financial status of their assigned budgets. - Prepare and submit all budget revisions - Provide budgetary training to departments - Monitor grants and contracts financial reports to ensure adherence to planned program expenditures; including financial reports for KPC UA Foundation funds, UA KPC Endowed funds, Loan funds and Agency funds for correct revenue income posting and planned program expenditures. - Reconcile fund balances monthly, implement budget revisions and correcting JVs. - Monitor KPC Capital fund 5s and supplemental Capital fund 59s.
ADMINISTRATIVE SERVICES - Direct and ensure by procedural development and audit that KPC Administrative Services departmental transactions are performed in compliance, are auditable, retrievable and that adequate controls exist to maintain security of UA assets. Departments include Budget, Business Office (accts payable, accts receivable, property, travel), Procurement, Grants/Contracts, Human Resources and Auxiliary Operations (Bookstore, Health Clinic, Housing). - Prepare, participate and respond to all internal and external audit requests including grant and contract agency audits.