Position Summary As an integral member of the Dean's leadership team, the Director of Finance and Administration is responsible for directing and supervising all budgetary and administrative related tasks for the College and is responsible for providing strategic and analytical support to the Colleges' administrative team.
Serves as a principle advisor to the Dean and other members of the leadership team, conducting analysis, creating proposals, and developing systems to secure and enhance the use of financial, staffing, and physical plan resources in support of the College's strategic vision.
Develops, interprets, and implements the Colleges' operating, restricted, endowment, and capital budgets, as well as supports the Colleges' long-range financial planning model. Supervise the Assistant Director, Finance to ensure a high degree of support to the departments, faculty/PIs, and overall compliance with University processes/policies.
Provide oversight to College staffing matters, in close collaboration with Human Resources. Supervise the Employment Operations Specialist to ensure a high degree of support to the departments, faculty/PIs, and overall compliance with University processes/policies.
Build and lead an effective operation by promoting collaboration and cross-training amongst the department administrative assistants and help manage the workflow of the administrative assistants to create efficiencies and ensure compliance with University instituted processes.
Participate in developing, implementing, documenting, and communicating financial and budgetary policies, procedures and guidelines to the college leadership as directed by the University.
Oversee and supervise the Operations Manager in directing and managing all aspects (including budgets) of spaces and projects associated with College of Engineering faculty and staff.
Provide mentoring and guidance to student groups related to budgeting.
The Director must work in close consultation with various campus and University offices as related to financial, payroll, human resources, academic and grants matters to collaborate and coordinate the management of new systems and to ensure compliance with new policies and procedures.
The Director will continually analyze processes, workflow, and distribution of duties for support staff to enhance efficiencies and outcomes and will assess strengths and development needs of staff. The Director will mentor, coach, and ensure professional development opportunities and engage staff in a collaborative problem solving unit to ensure a high level of support to College faculty.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities
Manage the development of the College’s annual operating, restricted, endowment, and capital budgets, including:
Preparing consolidated budgets which aggregate all College departments and operations;
Developing and maintaining a budgeting system for the College leadership;
Developing and ensuring adherence to timelines related to the budget process;
Developing budget assumptions for use across College departments and programs;
Participating in meetings with and preparing presentations and information for the Dean, and other related groups;
Prepare detailed analyses of variances from budget at fiscal year-end and throughout the fiscal year. Work with other College and University constituents to determine the causes of significant variances and ways to address them. Develop financial and analytical systems for use by the college leadership;
Obtain, analyze, and utilize information from internal and external sources as needed for the development of the budget. Sources may include other offices in the College, Provost Office, Financial Affairs, other University departments, and external sources.
Manage the development of projected financial results throughout the fiscal year.
Work with College staff and faculty, Provost Office personnel, and leadership to develop up-to-date financial projections in support of the College’s Strategic Plan, as well as other ad hoc requests.
Develop and maintain the College’s long-term planning model, including long-range operating and capital budgets, balance sheets, and cash flow projections.
Serve as a primary liaison and key point of contact to Human Resources, Office of Financial Affairs, Provost’s Office, Office of Grants & Contracts, and other units in the University to administer and ensure compliance to related policies.
Develop reorganization and staffing proposals and manage the Salary Planner process.
Provide oversight for all College hiring processes and salary/internal equity matters.
Supervise team members who provide financial, employment, operational and administrative support to the College.
Ensure a high level of service and support to faculty and staff across the college.
Develop and recommend changes to College policies and procedures which relate to budget and operations management.
Maintain and enhance budget analysis and reporting capabilities with regards to current and future ERP, CRM, financial systems (e.g. Workday, Banner, Slate, and Cognos). Provide primary oversight to invoice, expense, purchase, and other financial approvals.
Perform cost allocations and complex cost analyses (e.g., allocations of overhead costs to academic areas, profitability studies reflecting fully-allocated costs, etc.), including the development of alternative methods for allocating costs.
Perform additional duties and assist with special projects as assigned.
MBA or Master’s degree in accounting, finance, or related field required.
Minimum of 5 to 7 years of relevant financial management experience, preferably in non-profit or higher education environment, with progressive professional advancement
In-depth knowledge of principles and practices related to budget development and financial analysis, as well as familiarity with generally accepted accounting principles for not-for-profit higher education organizations.
Ability to understand and solve complex problems which require extensive collaboration with both internal and external constituencies;
Ability to analyze and understand problems from multiple perspectives, in order to understand the impact on multiple areas and determine the optimal solution;
Ability to balance different opinions and perspectives and find solutions in a positive, consensus-building manner;
Ability to perform complex analysis and reporting using advanced spreadsheets and other data analysis tools;
Ability to explore new possibilities, opportunities, and new ways of accomplishing tasks; and,
Ability to challenge ways of current operations/practices.
Superior ability to communicate information verbally and in writing; and,
Ability to effectively communicate complex technical information clearly to diverse audiences, with varying levels of financial understanding.
Must be able to multitask in a fast-paced environment;
Must be able to appropriately prioritize and complete multiple concurrent activities; and,
Must be a self-starter who can follow through a project with minimal direction.
Must be able to successfully lead an organization through complex processes (i.e., budget development, development of financial projections) with multiple deadlines;
Must be able to listen, negotiate, and successfully manage conflict associated with working in a team environment and in a large, complex organization; and,
Must be able to establish and develop working relationships within a complex organization.
The individual must have a deep commitment to the University’s Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.
In-depth knowledge of and experience with Microsoft Office products, particularly Excel and Word. Significant experience working with enterprise-wide financial systems and budget development systems. Workday experience a plus.
Posting Date: 05/28/2019
Salary Posting Information: Commensurate with experience.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.