The Grants Manager is responsible for providing accounting services for sponsored project funds, grant budget development, financial reporting and accounting of a variety of grants and grant compliance monitoring. Coordination on grant related matters between funding agencies and the grant recipients. Grant budgets and expense analysis. Quarterly report submissions to federal granting agencies, drawdown of funds from federal bank. The Grants Manager reports to the Director of Accounting.
Essential Duties and Responsibilities
Submit invoices to agencies to receive payments on grants.
Coordinate and prepare reports for grant audits.
Review time and effort reporting reports quarterly.
Coordinate and work with Office of Research and Sponsored Programs (ORSP) in new grant proposal reviews and setting up of new grant accounts in the accounting system.
Work with consultants in developing and preparing indirect cost rate proposal submission to Federal Agency.
Record and prepare faculty grant incentive recaptured salary work sheets and have them approved for payment on a quarterly basis.
Prepare annual reports such as NSF Surveys, IPEDS and AACOM surveys.
Coordinate with Office of Development and Alumni Relations in setting up gift accounts in the accounting system.
Coordinate with Student Financial Services on the Federal Work Study student’s salary payments and reconciliations with education department grants.
Federal loans and work study awards cash projections worksheets, preparation of annual reports, such as FISAP, AOR.
Administer university funded intramural research grants, faculty startup funds etc. bank reconciliations, grant close outs.
Coordinate with annual audits and prepare required financial reports.
Administer Grants to include:
Pre-award grant coordination with Principal Investigators, post-award grant administration, setting up new accounts in the accounting system, preparation of excel spreadsheets, enter budgets, monitor grant activity, reconciliation of expenses, drawdown of funds, report preparations, cost transfer in between accounts, budget transfer entries, monthly grant revenue recognition entries, overhead and fringe benefit entries etc.
Coordinate with Arizona business office relating to grant related transactions and setting up of new grant accounts etc.
Preparation of Quarterly Reports:
Payment management reports, NSF grants financial reports, Time and Effort Reporting, Faculty Recaptured salary incentive payments, ORSP grant and contracts reports and Federal ARRA reports and other special reports.
AACOM reports, IPEDS reports, NSF survey reports, FISAP and AOR and grant close out FSR reports and other annual reports.
Annual audits, prepare reports and schedules for general purpose audit and Uniform Guidance Federal grant awards audit.
Non grant related projects to include tuition and fees monthly reconciliations, tuition revenue recognition entries etc. and other occasional review of departmental budgets and expenses inquiries from faculty and staff.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s degree in accounting from an accredited institution required. 5-7 years of accounting experience desired. A minimum of 3-5 years of grant accounting experience and extensive knowledge of Uniform Guidance compliance are both strict requirements.
Computer proficiency in MS Office (Word, Excel, Outlook).
Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand. The employee is occasionally required to stand, walk and reach with hands and arms. The employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).
Employer will assist with relocation costs.
Internal Number: GRANT02136
About Midwestern University
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
The Downers Grove, IL campus opened in 1986 and is located on a beautiful, wooded, 105 acre campus just 25 miles west of Chicago, IL. The Glendale, AZ campus opened in 1996 and sits on a spacious 143 acre campus just outside of Phoenix, AZ. The University is accredited by The Higher Learning Commission, a Commission of the North Ce...ntral Association of Colleges and Schools. We encourage you to visit www.midwestern.edu for additional details about our dynamic University.