The Director of Procurement and Administrative Services leads campus procurement efforts, and is responsible for insurance, compliance, risk management, and an array of administrative services. Goals for this position include providing excellent customer service, optimizing revenue generating opportunities, and guiding the campus in managing an acceptable level of risk. The Director leads strategic sourcing efforts at Hamilton by developing and implementing tools and procedures and collaborating with the campus community to increase purchasing efficiency and effectiveness. Contracted food services, the College store, and the Hill Card Office report to the Director. The Director reviews and manages contracts, insurance programs, the rental housing programs, campus guest rooms, and sales and purchases of College properties. The Director will establish standards of quality, performance, service, and availability to meet the dynamic needs of the College and work with campus constituencies to insure they are met. The position reports to the Vice President, Administration and Finance.
Leads campus constituents in strategic sourcing efforts by researching, procuring and implementing procedures and technology tools to optimize purchasing practices for campus users and keep the campus informed about best practices
Manages the contract function for the College including reviewing proposed contracts and maintaining control over contract renewals and extensions. Coordinates with counsel to review contracts as necessary. Assure all contracts have the appropriate legal protections and insurance to minimize risk to the College. Supports contract negotiations campus-wide.
Seeks optimal pricing by analyzing campus spending and achieving advantageous pricing for the College through buying consortiums, rebates, special higher education pricing, and quantity discounts
Responsible for awarding of purchase orders, resolving appeals, and reviewing vendor performance
Provides advisory and consultative services in areas such as establishing specifications; comparing prices; executing purchases; mediating with vendors; and training. Work with various departments to arrange demonstrations of products, services or equipment.
Works with departments across campus to arrange proper disposal of used equipment as needed
Purchases, implements and supports technology tools to assist with procurement efforts
Compliance and Risk Management
Oversees bidding, purchasing and monitoring of the College insurance program, consulting with and supporting campus community members
Oversees insurance claim activity as appropriate
Consults with campus members about risk management for a variety of activities, including developing procedures, answering questions, making recommendations to senior staff, and coordinating with legal counsel and insurance agencies as needed
Helps identify the need for new policies and guidelines and assists in developing them in a timely manner
Active participant on Hamilton’s Compliance Oversight Leadership Team (COLT)
Oversight and Leadership for Administrative Services
Researches, recommends, and contracts for outsource services as needed to meet the College’s mission. Works closely with contractual partners to oversee and support operations, while ensuring that service levels meet performance indicators as specified in vendor agreements.
Primary liaison with contractors including primary food service at two dining halls, three cafes, campus Pub and diner and the campus store.
Responsible for the Campus Card Office (“The Hill Card”) including hardware and software support and associated accounting
Responsible for campus guest accommodations
Sources and manages campus vending operations
Sources, monitors and manages off-campus properties including leased properties in New York City and Washington, DC
Management of the employee housing program including periodic sales and purchases of 50 homes and leasing of 30 units
Responsible for renewal and replacement of furniture in public areas on campus
Performs duties as needed in support of the Administration and Finance Division and the College overall.
Bachelor’s degree in business, finance, or related field strongly preferred. Demonstrated administrative expertise in a complex environment. Experience in strategic sourcing including procurement, contract negotiation, policy development, and compliance preferred. The ideal candidate will have management experience in higher education. Strong customer service orientation. Experience with oversight and management of similar Administrative Services enterprises and nationally recognized procurement certification (i.e. CPPO, CPPM) are preferred. Must be a forward-thinking and competent technology user. Knowledge of and comfort level with technology tools and systems such as door access and purchasing systems is preferred.
Knowledge, Skills & Abilities:
Ability to positively lead a small group of staff to successfully manage a wide-ranging portfolio of responsibilities. Must be a skilled administrator able to think and plan strategically while also insuring detailed functions are accurately accomplished in a timely way. Working knowledge of the regulatory environment associated with a not-for-profit institution of higher education or other governmental entity. Excellent communication, interpersonal, planning, organizing, and coordinating skills. The ability to proactively think creatively in order to meet the needs of all campus constituents. Demonstrated ability to calmly and successfully collaborate and interact professionally with members of a diverse community that includes all levels of personnel, students and the public.
About Hamilton College
Hamilton College is one of the nation’s leading liberal arts colleges. It is independent, highly selective, coeducational and residential. Originally founded in 1793 as the Hamilton-Oneida Academy and chartered in 1812 as the third oldest college in New York State, Hamilton is today composed of 1,850 students from nearly all 50 states and 50 countries. It is distinguished by a faculty of 190 men and women dedicated to teaching and scholarship, by rigorous academic programs, by an emphasis on teaching students to write well and speak persuasively, and by a commitment to diversity in its broadest sense. The College, with an endowment nearing $1 billion (October 2017), is need-blind in admission and has invested more than $265 million in new and renovated facilities in the past dozen years.
Hamilton is located on a wooded 1,350-acre hilltop campus overlooking the New England-style Village of Clinton, New York, in close proximity to the Adirondack Park, where hiking, skiing, fishing, boating and snowmobiling abound. The campus is within a 4-5 hour drive of New York, Boston, Toronto and Philadelphia, and there is a rich variety of cultural opportunities on campus and in nearby Utic...a (10 minutes), Syracuse (45 minutes) and Cooperstown (55 minutes).
As a national leader for teaching students to write effectively, learn from each other and think for themselves, Hamilton produces graduates who have the knowledge, skills and confidence to make their voices heard on issues of importance to their communities and the world. Additional information about Hamilton can be found at hamilton.edu/facts.
Hamilton College is an Affirmative Action, Equal Opportunity employer committed to attracting diverse and interesting people to its community.