Position #: 20030754 Budgeted Hiring Range: $55,000-$65,000
Department Description The College of Arts & Sciences (CAS) is the largest academic unit within the University and consists of about 71 units, including centers, programs, institutional support and 42 academic departments and interdisciplinary curricula offering both undergraduate Bachelor’s degrees and graduate level Masters and PhD degrees. The College is divided into four academic divisions, overseen by four Senior Associate Deans. All academic departments and curricula are assigned to one of these four divisions— Natural Sciences and Mathematics, Fine Arts and Humanities and Social Sciences. In addition, the Senior Associate Dean for Undergraduate Education oversees all academic student support units, including but not limited to Academic Advising, Honors and the Academic Success Center. The Office of the Dean is responsible for all the academic, academic student support, financial and administrative operations in the College of Arts and Sciences.
Position Summary This position is located in the Dean’s Office of the College of Arts & Sciences and provides support as the Budget Analyst for one of the three academic divisions for fiscal matters involving analysis, approval and tracking of budget allocations for all units within the division. This position reports to the Associate Dean for Finance and Budget Management.
This position provides overall analytical and financial management support for the assigned academic division. Duties for the Budget Analyst position include compiling financial data, often complex in structure, and generating related reports for use in the management and distribution of division budgets. Analyses include cash flows, gap analyses, and revenue and expenditure projections. This analysis and review involves all fund types, including State appropriations, Facilities and Administrative (F&A), Expendable trust, Endowed trust, Contract and grants, Auxiliary, and Agency funds.
Other duties of this position include preparing, distributing, analyzing, and resolving error reports; preparing ad-hoc financial reports; preparing and analyzing budget overview reports; managing, approving, and ensuring compliance for all EHRA and SHRA actions, journal entries, and budget entries for the assigned division. This position implements policies and procedures regarding the College, university, state, and federal guidelines for personnel and non-personnel expenditures to ensure timely payments and eligible recipients in addition to appropriate fund-type and chartfield string usage.
Additionally, this position serves college units by acting as a liaison with the University’s Business Offices (i.e., Budget Planning and Analysis, Accounting Services, Information Technology Services, and Office of Sponsored Research) to ensure timely approvals. When necessary, the Budget Analyst will help to reach agreements and build support for negotiated solutions.
The Budget Analyst also evaluates, analyzes, and records the Senior Associate Dean’s strategic commitments in commitment database ensuring correct commitment type, budget type, term, amount, detailed description and attachments are selected and added in the database while preparing and submitting online budget transfers for commitment allocations/changes. The position exercises judgment in selecting funding sources and managing the division’s portion of financial commitments distributed to the College units annually.
Minimum Education and Experience Requirements Bachelor’s degree in public administration, business administration, accounting, or related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications Experience administering and analyzing the finances of academic departments and curricular programs in higher education in order to provide college leadership with recommendations to efficiently and strategically manage funds is highly preferable. Significant experience analyzing and managing budgets, expenses, and reporting, including forecasting of various fund types such as state appropriations, facilities and administrative funds, expendable trust funds, endowed trust funds, contracts and grants, auxiliary funds and agency funds and the ability to recommend methods for more efficient use of resources is also highly recommended. Considerable knowledge of accounting rules, regulations, and policies relating to UNC-Chapel Hill, the state of North Carolina and Federal guidelines is desirable. Some experience working with contract and grants is also desired.
Experience working effectively and diplomatically with a wider range of people including University administrators, faculty, staff, and students is highly preferred, as is experience with UNC financial systems such as ConnectCarolina (PeopleSoft), InfoPorte, and RAMses.
Two or more progressively responsible years of experience in analyzing, interpreting, applying and communicating financial information and promoting financial best practices in the context of organizational goals and objectives, or an equivalent combination of training and experience is also strongly preferred.
Essential Skills, Knowledge and Abilities The person in this position must possess a thorough knowledge of accounting principles and practices and keep current with developments and trends. The selected candidate must have the knowledge and demonstrated ability to use applicable information technology and systems to meet work needs. The selected applicant must be proficient in Microsoft Office products and have strong skills with MS Excel. In addition, this person must also demonstrate persistence and energy when required to meet objectives or well-defined goals and respond well to pressure. The selected candidate must be committed to exactness and precision in task completion, must be thorough and consistent with following up at the small detail level; and have a willingness to seek expertise to ensure quality and precision of work.
In addition, this person must have experience in monitoring and collecting data and in assessing the accuracy and integrity of data. The selected applicant must have experience in analyzing data in order to ensure compliance with applicable standards, rules, regulations, and systems of internal control; have experience interpreting and evaluating results, preparing documentation and creating financial reports and/or presentations. Also, this person must have experience using effective approaches for developing appropriate solutions and/or reaching conclusions; and take action consistent with available facts, constraints, and anticipated consequences.
The selected candidate must have the ability to establish effective working relationships by identifying both internal and external customers and respond to customer needs that foster organizational success. This person must have a proven ability to communicate information to individuals or groups and deliver presentations suited to the characteristics and needs of the audience. Good time management skills are required as well as a proven ability to prioritize tasks effectively.
This person must have the ability to regularly provide expertise and counsel to departments within the College regarding accounting practices and principles and relevant financial systems. The selected candidate must also advise the senior administration in the College on an on-going basis to develop strategies for eliminating shadow systems and facilitating the use of the university delivered financial systems.
Application Types Accepted Applications must be received in the Department of Human Resources by the closing date to be considered. Please submit an online application for vacancy # 20030754 at http://unc.peopleadmin.com/postings/167880
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.