The Degree Audit Specialist will be responsible for interpretation of academic policy, analyzing a variety of student record factors with a working knowledge of federal, state, University and outside agency laws, regulations and policies, participating in decision-making and testing of the student record systems and working with the degree audit team to collaborate across campus.
As functional-technical lead, the Degree Audit Specialist is responsible for interpretation of academic policy to accurately program (Scribe) the degree audit with university approved curriculum requirements for all undergraduate, graduate and doctoral programs.
Coordinates with College staff for testing and sign off of all audit changes and provides consultation to departments/colleges to ensure accuracy of their individual audits.
Evaluates the audit, student record and General Catalog ensuring that all degree requirements are met for graduating students.
Works in concert with the Graduation Coordinator to confer degrees.
Interprets regulations and develops or recommends procedures to ensure compliance and accurate student record maintenance and services.
Reconciles large volumes of student data from multiple sources. Identifies and resolves mismatches and errors.
Representing the Registrar's Office, responsible for end to end student record audits. Works with academic advisors, undergraduate admissions, financial aid and other Registrar staff to research and resolve various problems with individual audits. Errors may stem from inaccuracies in student transcripts, in a student's transfer records, as well as faulty logic in the degree audit program.
Analyzes a variety of student record factors and applies working knowledge of federal, state, University, and outside agency laws, regulations, and policies to determine student record outcomes.
Oversees and obtains new approvals and changes to existing majors/minors/concentrations from Academic Affairs.
Directly coordinates updates to the broader campus administrative offices to ensure all entities update documentation and systems appropriately. Assists Associate Registrar and Degree Audit System Team to collaborate with campus staff liaisons to update the student information system with new/changed information as appropriate.
Participates in decision-making and testing process regarding the development and maintenance of student record systems.
Implements a test plan to ensure any enhancements or upgrades do not negatively impact the functionality of the campus in relation to the degree audit, course plans and graduation/degree conferral. Identifies, mitigates and reports any issues experienced during testing by providing screenshots and documentation for management to review and address.
Explores, tests, and makes recommendations to the Associate Registrar regarding new functionality offered.
Identifies and implements database elements, queries, and reports needed to monitor programs.
Utilize reports to ensure the accuracy of all student records at the time of graduation. This includes proactively reviewing the audit, as well as missing grades, articulated transfer work, etc. Provide specifications for report remediation or new reports to maximize the effectiveness of the data auditing process. Recommends new or revised internal practices and procedures.
Maintains an eye towards efficiency and improvement by bringing to the Associate Registrar ideas to minimize challenges. Initiate and engage in discussions to determine the feasibility of the plan and potential implementation strategies as appropriate. May lead / assist in training advisors and other staff on graduation processes and degree audits.
Other duties as assigned
Required Education and Experience:
Bachelor?s degree in applicable field
Two years of related experience
Job Posting Date:
Required Knowledge, Skills and Abilities:
Knowledge of word processing and spreadsheet applications.
Ability to multitask and work cooperatively with others.
Excellent verbal and written communication skills.
Strong interpersonal, organizational, and customer service skills.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
·Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-024125
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.
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