The purpose of the Audit Program Manager position is to create, manage, and execute multiple audit programs and consulting projects simultaneously. This includes addressing risks of areas not previously audited at this agency. supervision and training of staff and providing input into all administrative management functions including budgets and resource deployment considerations. The Audit Program Manager will deliver reports to executive management and the Audit Committee of the State Board for Community Colleges which disclose the results of work performed. These reports will offer high-level advice regarding financial, operational and compliance risks and suggest opportunities for improving organizational effectiveness and efficiency. Specific responsibilities include: Performs audits and special projects with a high degree of professionalism and in conformance with professional and departmental standards and ensures the coordination of audits within the programs: •Demonstrates an understanding of the business of the client and applies this knowledge in considering risks the client faces •Conducts interviews to gain knowledge •Documents an understanding of the subject through flowcharts, narratives and exhibits •Effectively plans or develops audit and audit Program objectives which address risks and add value •Efficiently develops program procedures that address program objectives, and requires minimal revision or departmental leadership input •Conducts audits in compliance with the âœStandardsâ •Independently documents work performed in a clear, concise, organized manner which fully supports conclusions and requires minimal revision •Reviews audit workpapers to ensure the fieldwork addresses the objectives and documents support the conclusions Effectively manages assigned staff, communicates position requirements and expectations and mentors and trains staff on audits: •Expectations are clear, well communicated, and relate to the goals and objectives of the department or unit •Staff receive frequent, constructive feedback, including interim evaluations as appropriate •Performance issues are addressed and documented as they occur •Staff receive training necessary to address performance issues and to progress in the profession Communicates effectively and with a high degree of professionalism: •Develops narrative summaries of findings and recommendations that are clear, reasonable, meaningful, and exhibit an understanding of the auditeeâ™s business processes and priorities •Concisely conveys important information in all written and oral communication •Facilitates or participates in audit client and stakeholder communications regarding engagement results •Uses language correctly (spelling, grammar, punctuation, pronunciation) •Balances diplomacy with assertiveness to earn the trust of others •Listens actively and demonstrates appreciation of others' contributions Through the use of appropriate, and often innovative, techniques, arrives at meaningful conclusions through the use of technical skills, sound application of knowledge, and critical thinking: •Synthesizes knowledge to add value to current audit clients •Demonstrates research skills and appropriately applies available benchmarking data •Selects the appropriate financial analysis, data interrogation, or other problem-solving tools and techniques to arrive efficiently at sound conclusions •Incorporates knowledge of regulatory framework including federal and state guidelines •Solutions demonstrate an understanding of business processes in the context of greater organizational objectives and related risk management strategies •Recommendations consider the potential for multiple risks including fraud awareness and prevention •Demonstrates out-of-the-box thinking and abstract thinking skills to arrive at reasonable and practical solutions to problems •Aligns long-term strategic thinking with practical short-term solutions •Demonstrates sound judgment and creative problem-solving May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor: •Completes assignments on time and within budget in a clear, accurate, concise manner •Ensures that program objectives are met within required timeframes and communicates barriers to success in order to resolve conflicts in a timely manner Engages in technology initiatives to improve processes in the internal audit department and identifies, promotes, and participates in process improvement initiatives to increase departmental effectiveness and efficiency: •Exhibits responsibility and ownership of projects and assigned programs by actively participating in the development and implementation and supporting the needs of the team •Completes assignments and responsibilities in a timely and accurate manner •Keeps management informed of implementation progress and proactively suggests improvements and changes
Knowledge: •In-depth knowledge of auditing process •In-depth knowledge of the International Standards for the Professional Practice of Internal Auditing (Standards) and the Code of Ethics developed by the Institute of Internal Auditors (IIA) •General knowledge of supervision and leadership techniques and best practices •General knowledge of program management techniques and best practices •General knowledge of fraud and IT terminology, concepts and practices •General knowledge of higher education and applicable federal and state regulations Skills: •Conduct macro and micro level risk assessments for assigned Programs and audits, respectively •Adept at multi-tasking and leading a small team, including making decisions regarding team member deployment •Ability to resolve resource allocation conflicts with other supervisors and managers to achieve program objectives •Develop new audit programs, often for areas that have not been audited before at the VCCS •Collect and analyze data, evaluate information and draw logical conclusions •Review audit workpapers to ensure fieldwork meets the objectives and supports the conclusions •Excellent oral and written communication with all levels including executive management and State Board members •Program management and organization capabilities including resource and tool acquisition and team scheduling •Aptitude for learning computer applications such as spreadsheets, database packages, and audit management software •Lead or conduct special projects and investigations as needed Abilities: •Plan and conduct multiple simultaneous projects and manage shifting priorities and competition for shared resources •Lead and conduct comprehensive audits as part of a larger audit program in order to achieve long-term objectives •As needed, conduct special projects and investigations •Decision making and sound professional judgment, at times in the absence of direct senior management input •Work well with all levels of employees and management, particularly with college leadership teams and internal and external subject matter experts, with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team •Prepare reports, memos, summaries and analyses and present findings and recommendations clearly and concisely with little intervention or corrections from departmental senior management Competencies: Professionalism: Demonstrates a professional demeanor at all times and exhibits integrity, objectivity and business maturity whether working alone or in a team environment. Professionalism includes: •Exhibiting sound character and values including integrity, objectivity, and honesty •Using sound professional judgment •Maintaining confidentiality •Building relationships with others based on trust •Taking personal responsibility for actions Personal Attributes: Must have a strong commitment to ethics (both professionally and personally) and be self-motivated, dependable and reliable while recognizing limitations and seeking advice Management: Effectively plans and sets priorities for self and subordinate team members. Must be able to influence and lead others, stay current on industry practices, act proactively in evaluating and solving problems, motivate others and provide direction on audit programs and long-term projects as appropriate. Must be able to successfully organize audits and projects to meet overall program objectives and deadlines and encourage teamwork and cooperation while establishing an effective working and cooperative relationship with auditees and other VCCS and Commonwealth of Virginia stakeholders Functional: Actively continues growth and improvement regarding requirements of the position. Must possess a desire to learn new audit techniques and management techniques and demonstrate a strong work ethic with a continuous emphasis on improving service and value for the individual and other team members. Must be able to set an example for subordinate auditors regarding professionalism, motivation, dependability and continuous self-improvement and team improvement Communication: Leads by example by respecting, supporting and cooperating with others. Must be an excellent communicator able to create and deliver clear instructions, anticipate needs of others, develop effective means to convey oral and written thoughts, effectively manage conflict, and use tact when dealing with others •A combination of relevant experience and education typically obtained through completion of a bachelorâ™s or masterâ™s degree that provides the required level of knowledge, skills, and abilities to successfully perform the functions of the job •Related business experience including internal audit or fraud investigation experience
Internal Number: 15466
About System Office
Virginia's Community College's educate 240,000 credit students annually and over 170,000 non-credit students at 23 Community Colleges with over 40 campus locations throughout the Commonwealth. Our mission is to provide comprehensive higher education and workforce training programs and services of superior quality. These programs are financially and geographically accessible to meet the individual, business, and community needs of the Commonwealth.