Washington University in St. Louis is seeking a dynamic and experienced accountant to serve as Manager of Cost Analysis. This is a career defining opportunity to provide day-to-day leadership and oversight of the University’s Facilities and Administrative (F&A) cost rate functions including the planning and preparation of the F&A cost proposal and negotiation with federal government representatives.
The successful candidate for this position must have a broad and diverse skill set. They must have or be able to quickly learn the complex functioning and accounting for an ultramodern world-class research institution. They will need to deal with senior management on a close interpersonal basis and be able to communicate complex concepts and their opinions in an understandable manner. Communication will also be key in training administrative personnel in conducting an annual survey of University space and overseeing compliance with University policy for over 200 recharge centers. The candidate will have strong information technology skills and be able to understand and manipulate the intricate software model used to calculate the University’s Facilities and Administrative (F&A) cost rate. Among other duties, this person will be responsible for planning and preparation of the F&A cost proposal and negotiation with federal government representatives of the rate used for the recovery of F&A costs. They will research and interpret F&A issues impacting the rate proposal, supervise staff responsible for the University space system, monitor recharge center compliance with University policy including overseeing preparation of annual and semiannual financial statements for each center and F&A analysis. If needed, prepare and submit the University’s fringe benefit proposal.
PRIMARY DUTIES AND RESPONSIBILITIES:
Annually analyze financial information and allocate to appropriate cost pools in Comprehensive Rate Information System (CRIS) software to determine the University’s F&A cost rate. Identify, gather, assess, and analyze data. Download information from the accounting system. Develop an intimate knowledge of the University’s cost structure and communicate with departments, consultants and senior management across the University to determine appropriate and most advantageous treatment of costs. Ensure compliance with federal regulations. Develop annual projections of the F&A rate using capital budgets and other information to provide recommendations to senior management on appropriate course of action with respect to current and future rate calculations. Coordinate activities of the indirect cost analyst and the activities of various consultants utilized during years in which rate proposals are submitted to the federal government. Prepare/compile the cost report narrative and final schedules for submission to the federal government during a base year. Participate in rate negotiations with federal representatives.
Oversee preparation and distribution by the indirect cost analyst of recharge center financial statements and summary reports to senior management. Assure reporting reflects OMB Uniform Guidance (UG) and University policy. Confer with and provide guidance to recharge center directors in the establishment of charge out rates to customers of the center. Monitor compliance with university policy with respect to centers accumulating operating surplus or deficit.
Develop and maintain comprehensive knowledge of UG, CRIS, and current F&A issues. Research and interpret issues impacting the F&A proposal. Respond to questions from senior management and departments on F&A related issues. Provide information from CRIS to a variety of users within the University community as requested. Develop and maintain relationships and communication with representatives at other large research universities through participation in national meetings and groups such as CRIS users meeting, COGR, and NCURA. Complete special projects and analysis.
Supervise space coordinator and the space survey process. Develop, maintain, and improve systems needed to support the space survey. Take constructive steps to maximize the positive impact of space on the F&A rate within the requirements of the UG. Recommend enhancements and changes to survey instructions, web site, training materials, policies, and procedures. Present training sessions as needed. Maintain effective communications with department space coordinators.
Develop strategies to maximize the F&A rate and make recommendations to senior management for negotiations with the federal government based on thorough knowledge of UG, CRIS, current F&A issues, and industry “best practices”. Maintain the University’s cost accounting disclosure statement and communicate changes to the Department of Health and Human Services.
Assist with the preparation of the University’s audited financial statements. Hire, train, supervise, and develop staff. If needed, submit the University’s annual fringe benefits rate proposal.
Founded in 1853, Washington University is internationally renowned for teaching, research, service to society, and patient care with highly ranked schools spanning arts and sciences, architecture and fine arts, business, engineering, law, social work, and medicine. The University has more than 15,937 undergraduate and graduate students, 3,987 faculty, and 16,323 employees with more than $700 million in total research support. The University’s annual operating budget is over $3 billion and the endowment is $7.7 billion. The University has a consistently strong financial position and is rated AA+/Aa1 by Standard & Poor’s and Moody’s respectively. Learn more at: https://wustl.edu/
Bachelor’s degree (Accounting or Finance preferred).
Four to six years accounting experience.
Three to four years university F&A experience and/or accounting for costs experience.
Accounting certification (CPA, CMA, or similar).
Internal Number: 47735
About Washington University in St. Louis
About Washington University
Founded in 1853, Washington University is nationally and internationally renowned for teaching, learning, research, service to society, and patient care. The University is comprised of seven different schools: Arts and Sciences, Art and Architecture, Business, Engineering and Applied Sciences, Law, Medicine, and Social Work. The University has a total enrollment of 15,937 students, 3,987 faculty, and 16,323 employees (2018-2019). Over 2,000 faculty members work in the School of Medicine as do 7,000 staff. The School of Medicine is continually ranked among the top 10 medical schools in the nation by U.S. News & World Report. During the 2019 fiscal year, grants and contracts totaling more than $686 million supported faculty research efforts in the School of Medicine.