Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success.
Integrity: Aurora University adheres to the highest standards of integrity in every aspect of institutional practice and operation. Through this proven dedication to honesty, fairness, and ethical conduct, we lead by example and inspire our students to do the same.
Citizenship: Aurora University exercises the rights and responsibilities of citizenship in an inclusive educational community, founded upon the principles of mutual respect and open discourse. We live within our means and manage our resources wisely and responsibly, while sustaining an environment that fosters teamwork and promotes services to others. We serve the needs of the Fox River Valley, McHenry County (Illinois), Walworth County (Wisconsin), and online learners by offering myriad educational and cultural opportunities to our students and the community-at-large.
Continuous Learning: Aurora University works and lives as a non-profit organization dedicated to continuous learning. We help students achieve their full potential.
Excellence: Aurora University pursues excellence by embracing quality as a way of community life.
The Assistant Vice President/Controller supports learning by working directly with the Vice President for Finance in promoting financial sustainability at Aurora University. Primary responsibilities include ensuring the integrity of the financial records of the institution through timely and accurate oversight of the university general ledger and related reporting, ensuring university internal controls are operating as designed to prevent fraud or other loss, and providing appropriate management and oversight for employees of the university Business Office and Student Accounts.
This position will have accountability for a talented 10-member staff. Reporting to this position is an Assistant Controller, Accounting Manager, Accountants (2), Director of Student Accounts, Student Account and Collection Representative, Clerks (4). The ERP system used by the university is Ellucian’s Colleague system.
Ensure the completeness and accuracy of university accounting records and maintain a climate of confidentiality. Manage and direct the preparation of the university’s annual financial statements in accordance with GAAP, including related disclosures, notes and management analysis.
Manage efficiently and effectively all university accounting and financial processes consistent with the requirements of the university’s policies and procedures to include timely account reconciliation, monthly budget to actual reporting, grant oversight and reporting, and quarterly and year-end financial statements prepared in accordance with GAAP.
Oversee the daily operations of the Business Office to ensure accurate and prompt services are provided and delivered to the employees and students of the university. Functions of the Business Office include accounts payable, payroll processing, grant accounting, endowment accounting, fixed assets, and overall general ledger management and compliance reporting.
Oversee daily operations of Student Accounts to ensure accurate and prompt services are provided and delivered to the employees and students of the university. Functions of Student Accounts include accurate and timely student invoicing, refund processing, cash applications of tuition payments, daily cash reporting and bank deposits, and account collections.
Oversee preparation and submission of various tax and other compliance documents, returns and filings.
Coordinate and serve as liaison for all audits of the university. Anticipate and supervise preparation of audit reports, tax returns, corrective actions, and activities to discover discrepancies or potential noncompliance issues; initiate and monitor response to auditor inquiries and suggestions.
Supervise, train, and mentor staff in a team environment; determine deadlines and plan staffing requirements for all fiscal activities; recruit and hire staff as needed; evaluate performance of staff; ensure and/or conduct staff training and cross training.
Establish and maintain effective working relationships with university administrators, staff, and faculty to support student and employee success.
Assist the VP for Finance with other projects as assigned.
10+ years of accounting and audit experience with increasing responsibility in complex organization. Experience in higher education highly preferred.
Excellent interpersonal and written/verbal communication skills required to communicate financial information in a meaningful way to all constituents of the university community.
Ability to interpret, apply and communicate regulations, accounting principles, policies and procedures.
Excellent financial reporting, internal control, and judgement.
Highly organized, detail-oriented and accurate.
Ability to manage multiple priorities, understand and attend to details, meet established deadlines, and provide excellent customer service to the university community.
Able to maintain strong internal control environment including supporting documentation and authorizations.
Strong analytical skills as required for account analysis and reconciliation.
Expertise in spreadsheet and word processing software: Microsoft is preferred.
Experience with Ellucian’s Colleague system preferred.
Ability to inspire and motivate others to perform at high levels.