Chief Business Officer & Budget Director - IPS (Administration) - 20000000RJ
Regular Full-time, Pay Grade 46
Chief Business Officer & Budget Director, IPS Administration
The Budget Director serves as the Chief Business Officer (CBO) of UT's Institute for Public Service. The CBO oversees budgeting, financial administration, contractual, and business operations in all IPS "agencies" (these are analogous to colleges in an academic campus).
UT's six CBOs meet regularly to collaborate on university-wide financial planning, budget development, policy development, and business operations. The IPS CBO plays an active role in all of these decisions. The CBO also participates in numerous university-wide committees.
Duties and Responsibilities: The CBO is responsible for the development and administration of the Institute's $28 million annual budget and financial planning processes including formulation of related policies and procedures. This includes, but not limited to, the management, development, reconciliation, entry, and monitoring of proposed, revised, and probable budgets for presentation to the Board of Trustees. The preparation and development of several Tennessee Higher Education Commission (THEC) reports throughout the year is also required. The CBO is a supervisory role and is responsible for developing, guiding, and directing staff.
This position manages and directs all financial activities of the Institute statewide from daily operations to fiscal year-end closing, and ensure compliance with University policies and Generally Accepted Accounting Principles (GAAP). The CBO is responsible for the financial stability and operational efficiency of the Institute by providing proactive leadership in managing funds and business operations. The CBO also ensures the Institute has adequate reserves, including plant and equipment funds; prepares and reviews appropriate fiscal year accounting entries, including fund balance transfers, for three budget entities; ensures that all restricted funds, including endowments, gifts, and sponsored projects are properly administered; approves all sponsored project proposals; serves as the Institute's expert on sponsored project administration; manages and responds to internal and external audits; ensures that all business practices comply with University and other governmental requirements; oversees IRIS training, security, workflow, and business processes for IPS; oversees all IPS real property and leases, endowments, inventory, procurement cards, vehicles, and other assets; coordinates annual Conflict-of-Interest reporting by employees and annual Professional Privilege Tax reporting; and implements and achieves the financial goals of the IPS Strategic Plan.
The CBO must manage, review, negotiate, and serve as the Institute's authorized signatory for all contracts, including real property and leases. This position serves as an integral member of the Institute's Leadership Team and other internal committees, as well as, represents and advocates for the Institute on numerous system-level and Board of Trustee committees in the areas of finance, information technology, research, strategic planning, and human resources.
This position must prepare Institute-wide comparative studies, trend analysis, and ad hoc reporting for the Institute's Vice President, Leadership Team, UT system administration, and other internal and external stakeholders. The CBO assists IPS agencies and Executive Directors with resources, efficiency analyses, policy guidance, and operational decisions. The CBO is also responsible for the coordination, direction, and sharing of budget and financial communication with Institute business managers and staff. The position performs other administrative duties as needed and required.
Experience: Minimum of five (5) years financial, budgeting, and accounting with a minimum of three (3) years of leadership/managerial experience.
Preference for experience in higher education financial management, budget analysis, fund accounting, and sponsored projects administration. Preference for experience with governmental fund accounting and evidence of progression in career (growth in responsibilities).
Skills: The CBO must have knowledge of Generally Accepted Accounting Principles (GAAP), governmental and fund accounting, and the ability to demonstrate technical expertise.
The CBO must have the ability to: analyze and continuously improve complex financial and administrative processes; effectively communicate, orally and in writing, complex financial and regulatory information to non-financial audiences; design, develop, maintain, and report from Excel spreadsheets, using advanced methods such as pivot tables, functions, and charts; develop budgets, financial projections, and analyses to support decision making; manage several complex projects simultaneously, such as developing and implementing a new financial software, re-engineering business or administrative processes while leading committees and task forces; interact effectively with a diverse set of leaders, including such groups as UT's Board of Trustees, President's staff, high-level state officials, executives from major customers and vendors, and IPS advisory committees.
The incumbent must possess good business acumen, strong interpersonal and decision-making skills along with the ability to think analytically and conceptually. The ability to develop, sponsor, or support the introduction of new and improved methods, procedures or technologies; strong leadership skills and knowledge; and the ability to supervise accounting, administrative, and support staff is required.
The preferred skills include knowledge of higher education financial processes and generally accepted business practices and the knowledge of University Fiscal policy and ERP accounting system (SAP).
Behaviors: The CBO must be able to maintain respect and trust within the Institute. This position requires integrity, honesty and good ethics to successfully work with all levels of the University of Tennessee system.
Location: The position is based in our Knoxville, TN location.
Salary is based on a combination of professional experience and qualifications. For best consideration, applications should be submitted by August 7, 2020.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.