General purpose: Oversee and coordinate the faculty contract process for all full-time and part-time faculty, including data collection and issuing of contracts. Support Vice President for Academic Affairs (VPAA) & Provost in administering the annual budget process for Academic Affairs and monitor Academic Affairs faculty salary, operating and capital budgets. Provide reports on faculty for institutional research and budget purposes, including projections of faculty workload and salary in accordance with goals and objectives of the College. Oversee and coordinate policy and practice relating to full-time and part-time faculty contracts, travel stipends and the maintenance of faculty personnel records.
Summary of Essential Functions
Forecast and track all academic budgets & faculty personnel records; compensatory and non-compensatory
Advise and coordinate annual budget development process
Oversee contract administration of faculty terms of employment for Faculty Handbook and SEIU Collective Bargaining Agreement
Serve on Academic Affairs and campus-wide workgroups for managing and improving budget and personnel enterprise system (WorkDay).
Essential Duties & Responsibilities:
Monitor and maintain Academic Affairs operating and capital budgets, and work with Provost’s Council and operations staff in Undergraduate, Graduate, and Open Studies to coordinate annual budget process.
Work Provost’s Council and operations staff in Undergraduate, Graduate, and Open Studies and Financial Affairs division in managing and reconciling departmental budgets & finances
Work with enrollment services and academic divisions to coordinate and reconcile faculty teaching assignments and workload
Manage faculty records including contract renewal, retirement and sabbatical eligibility schedules
Manage generation and issuing of undergraduate and graduate faculty contracts and determine travel stipend amounts
Work with Human Resources and Payroll to ensure timely processing of faculty contracts
Work with Financial Affairs, Technology, and Human Resources on the development and management of systems for managing faculty contracts and records
Work with academic divisions to establish placement on the salary scale for all part-time faculty according to their education, work and professional experience
Act as general budget administrator for Academic Affairs division, approving or denying transactions and expenses up to $5K
Develop internal and external benchmark reports to be used for statistical purposes, to develop future operating budgets and to determine future salary projections for faculty
Assist VPAA & Provost with budget analysis to determine operating budget increases and reductions for future fiscal years
Perform other related duties as assigned
Knowledge, Skills, and Abilities:
Knowledge of payroll concepts and contract practices
High level of organization and orientation to detail; resourcefulness; effective communication and listening; strong collaboration skills
Data management, application, and business systems skills including WorkDay, MS Excel, MS Word, SQL, strong numeracy and mathematical understanding of budgets and budget strategies
Ability to analyze figures & translate into readable budget information and reports
Ability to gain and maintain the confidence and cooperation of staff, faculty, and administrative colleagues
Experience in higher education or other complex organizational/business environment
Demonstrated capability in budget management, operations, planning or related field
Ability to manage complex projects and processes
Proficiency with spreadsheets, databases, and word processing
Experience with employment contracts and/or faculty relations in a higher education environment
Experience working with enterprise level solutions for Finance and Human Resources operations
Masters degree in related field
Internal Number: R1248
About Maryland Institute College of Art
Acknowledged nationally as a premier leader in art and design education, MICA is deliberately cultivating a new generation of artist – one that is capable of seamlessly integrating innovation, entrepreneurship and creative citizenship with contemporary approaches to art, design and media.
MICA is redefining the role of the artists and designers as creative, solutions-oriented makers and thinkers who will drive social, cultural, and economic advancement for our future.
As the oldest continuously degree-granting college of art and design in the nation, MICA is located in Baltimore, deeply connected to the community. It is a leading contributor to the creative economy regionally and a top producer of nationally and internationally recognized professional artists and designers.