This position is responsible for planning for, managing, and maintaining the college’s business and accounting functions including Student Financial Services, Accounts Payable, Accounts Receivable, General Ledger accounting, cash/check/credit card receipts, bank reconciliations, inventory and asset records, and purchase cards.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
· Directly supervises all functional areas of the Business Office, including but not limited to: cashiering, deposits and cash controls, accounts payable, accounts receivable, bank statement reconciliations, billing, capital assets, payroll, purchasing cards, and travel.
· Responsible for creating the year-end Annual Comprehensive Financial Report (ACFR), including reconciliations, analytics, financials, footnotes and supporting schedules. Coordinates and manages annual audit with third-party independent auditors.
· Responsible for timely submission of required financial reports to external agencies.
· Reconciles accounts, calculates, prepares, and approves transactions and journal entries.
· Evaluates and establishes internal controls sufficient to protect the institution’s assets; maintains the integrity of internal controls by communicating with appropriate personnel.
· Conducts select internal audits.
· Serves as accounting system administrator; establishing or monitoring controls and permissions to ensure the accuracy and security of accounting records.
· Collaborates with the Budget Officer in maintaining the chart of accounts including account and cost center activation.
· Authorizes and reviews online banking and positive pay transactions and credit card machine set-up.
· Collaborates and coordinates with Budget Officer in the monthly closing process including preparing accruals and account reconciliations.
· Responsible for business functions (cashiering, payables, receivables, accounting and controls) carried out by college auxiliary or ancillary functions, including but not limited to bookstore, food services, HHPC, Makers’ Space, Food Hub, Cosmetology Salon, Theater and Special Events and facilities rentals.
· Devotes a majority of work time to supervisory duties; customarily and regularly directs the work of two or more other employees
· Makes recommendations to hire, promote, and discipline direct reports.
· Conducts annual performance reviews of all direct reports.
· Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
· Knowledge of state and federal financial reporting requirements.
· Knowledge of specialized fund accounting.
· Knowledge of New Mexico Higher Education Department policies and procedures.
· Knowledge of Yellow Book Government Auditing Standards.
· Knowledge of cash management principles.
· Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
· Knowledge of college policies and procedures.
· Knowledge of computers and job-related software programs.
· Skill in the delegation of responsibility and authority.
· Skill in organization and project management.
· Skill in decision making and problem solving.
· Skill in interpersonal relations and in dealing with the public.
· Skill in oral and written communication.
The Executive Vice President assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines include the college employee handbook, GAAP, GASB standards, Yellow Book standards, New Mexico Higher Education Department guidelines, and college policies and procedures. These guidelines require judgment, selection and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
· The work consists of varied management, accounting and supervisory duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
· The purpose of this position is to direct the college’s internal and external financial reporting, auditing, and cash management functions. Success in this position contributes to the efficiency and effectiveness of those functions.
· Contacts are typically with co-workers, other college employees, vendors, auditors, attorneys, bankers, and members of the general public.
· Contacts are typically to provide services; to give or exchange information; to resolve problems; to motivate or influence persons; or to justify, defend or negotiate matters.
PHYSICAL DEMANDS/WORK ENVIRONMENT
· The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping.
· The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over Assistant Controller (2), Payroll Director (1), Senior Accountant (2), Accountant (1), Lead Cashier & Accounts Receivable Supervisor (1), Third Party Student Accounts Supervisor (1), Senior Accounting Specialist (1), and Senior Accounting Technician (2).
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
· Knowledge and level of competency commonly associated with the completion of a master’s degree (preferred) or a bachelor’s degree (required) in a course of study related to the occupational field.
· Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.
· Ability to be bonded.
About San Juan College
Founded in 1956, San Juan College (SJC) is a two-year higher education institution that offers academic and career and technical education. SJC serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit programs through face-to-face and online classes each year. Students can choose from over 130 two-year degree and certificate programs. In addition, the College provides workforce training to approximately 4,000 students and delivers non-credit community learning classes to 1,800 students annually. Dedicated to student success and completion, San Juan College offers innovative, challenging, and affordable academic programs that equip students with the knowledge, skills, and confidence to succeed in the global economy.
The College has five campuses: the main Farmington Campus on College Blvd; the 30th Street Campus, in Farmington; the Hutton Street Center in Farmington; San Juan College East in Aztec; and San Juan College West, in Kirtland, New Mexico.
SJC is organized into six Schools: Energy, Health Sciences, Trades and Tech, Business and Information Technology,
Humanities, and Math, Science, and Enginee...ring. In addition to the six Schools, the Center for Workforce Development, the Community Learning Center, the Enterprise Center, and the Small Business Development Center support economic development, economic and personal growth, and skills training. All these components provide skills, education, and training for students, community members, employers, employees, and people seeking to upskill or obtain marketable skill or skills in high demand.
The College has agreements with several state universities to offer both bachelor’s and master’s
degree programs at our various locations. San Juan College is proud to serve a unique and culturally diverse population.
Educate and empower individuals to thrive in an ever-changing world.
Inspire success through world-class education.
- Create an agile and responsive business model that responds to economic changes and focuses on helping all students achieve a high level of success in learning, completion and employment.
- Expand signature programs nationally to strengthen college sustainability and provide economic development in the region.
- Utilize College competencies to deliver an internationally accessible energy resources curriculum.
- Grow and sustain health science programs by developing and implementing alternative models designed to lower costs while maintaining quality and accessibility.
San Juan College is committed to serving the needs of our students and the community through a process of continuous quality improvement. Incorporating the acronym of “iCare,” San Juan College upholds and affirms the values of Innovation, Collaboration, Accountability, Respect and Excellence.