Reporting to the Senior Associate Controller in the Office of Finance & Treasury Manager, Capital Assets is the University property expert and has overall responsibility for the accounting, inventory, and compliance of all of the University's capital assets, which total approximately $4.5 billion in net book value as of FY21. This role will support campus departments through the process of identifying, tracking, updating, and disposing of capital assets. The Manager, Capital Assets will work closely with campus departments, Environmental Health and Safety, Facilities Design & Construction, Facilities Surplus, Office of Research and Project Administration, Procurement Services, Sponsored Research Accounting, and others, as needed to ensure timely and accurate reporting and compliance with all regulations surrounding management of equipment.
The Manager, Capital Assets works independently and assumes end to end responsibility for the asset management processes, which include asset tagging and inventory; data maintenance; ad hoc, monthly, and year end reporting; sponsored research compliance; and communication and training. As such, this position requires independent decision making and high level of judgment. The Manager, Capital Assets will be instrumental to successful inventory and audit of the University's capital assets.
In this capacity, the Manager, Capital Assets will have these primary responsibilities:
Manage the financial accounting of the university's capital assets, including ensuring that the asset detail (land, buildings, equipment, books and fine art) is complete and up-to-date, reviewing depreciation calculations and reconciling asset details to the general ledger
Oversee the inventory of moveable equipment capital assets, including partnering with colleagues in the office of Sponsored Research Accounting to ensure that requirements for equipment acquired using federal funds are met
Ensure compliance with all applicable property management guidelines and Federal regulations
Ensure effective communication and training for campus departments in support of an accurate and timely inventory and accounting of capital assets
The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues.
The Manager, Capital Assets is the functional owner of the Asset Management system and has all responsibilities of functional ownership including system upgrades, testing of upgrades, report design, Prime Change Requests (PCRs), etc. The successful performance of these responsibilities ensures that the University is able to maintain a full and accurate accounting of its capital assets for financial and physical reporting and is in compliance will all applicable policies and regulations.
Maintain capital assets within PeopleSoft Financials
Deliver ongoing training and communications for Campus Departments on the implementation and use of the PeopleSoft Asset Management module
Maintain the capital assets inventory, including reviewing new assets added to the system, approving new assets, maintaining the asset records, and recording disposals of the assets
Work closely with Campus Departments to ensure that information on capital assets (moves, disposals) are captured in real time
Manage the financial accounting of the university's capital assets
Maintain asset profiles, including asset depreciation schedules to ensure completeness and accuracy
Review and approve depreciation calculations on a monthly basis
Reconcile gross and net asset values per the Asset Management module to the General Ledger
Participate in month-end close by reviewing and approving of any changes to assets
Track and record any capital asset dispositions and gain/loss from such events
Manage year-end accounting processes and report on the value of the university's capital assets
Implement and update policies related to capital assets
Manage the effective and efficient identification, reporting, and tracking of capital equipment
Develop and manage the moveable equipment inventory processes to ensure that all assets are accounted for and in compliance with internal and external policies and regulations
Follow-up with campus departments to identify those assets that cannot be located and work to resolve these discrepancies
Manage the asset tagging process, including printing of tags and delivery to department custodians
Develop and implement policies and procedures to ensure fabricated equipment is appropriately captured within the capital assets processes.
Reporting and Compliance
Provide monthly, annual, and ad-hoc reports on capital assets and various attributes
Coordinate the response to capital asset audits
Ensure compliance to federal requirements for tracking capital assets, including Uniform Guidance requirements for tracking moveable equipment
Collaborate with the Office of Sponsored Research Accounting and the Office of Research and Project Administration to ensure compliance with all applicable sponsor requirements.
Manage and Maintain the PeopleSoft Asset Management System
Collaborate with Finance Technology and OIT personnel regarding implementation of upgrades that impact Asset Management system
Test system upgrades to Asset Management system and report outcomes to Finance Technology
Work with Finance Technology personnel on design of reports for end users
Log and review PCR's related to Asset Management system
Identify improvements needed to the capital asset management processes and PeopleSoft module
5-7 years experience with emphasis in fixed asset accounting, inventory, or related area
Strong analytical and problem-solving skills with close attention to detail
Ability to collaborate with other departments
Ability to balance multiple priorities from multiple stakeholders
Experience with capital asset management solutions and methodologies including tracking, depreciation, and reporting
Strong project management and process design skills
A demonstrated understanding and strong working knowledge of applicable accounting principles and internal controls
Advanced proficiency with Microsoft Office Tools (Excel, Word, PowerPoint)
Familiarity with PeopleSoft Asset Management or other ERP suites
Experience with physical inventory processes
Experience in a Higher Education environment
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW