Division of Health Policy and Management | School of Public Health
Job ID: 343823
Job Code: 8223GG
About the Job
The Division of Health Policy and Management (HPM) in the School of Public Health is seeking a Grants & Contracts Professional 3 - Generalist to serve as sponsored and non-sponsored grant accountant for assigned faculty to support both pre- and post-award activity.
The duties of the position include: grant/contract application preparation; financial activity monitoring and reporting; budget reconciliation, budget forecasting, analysis of data and transactions for compliance. The position will interpret award regulations and communicate required information to faculty and staff, as well as proactively identify and resolve issues related to carry forward requests, no cost extensions, re-budgeting requirements, grant close-outs, changes in personnel, cost-share/salary cap compliance, and effort certification. The position will provide expertise to faculty and other stakeholders on grant application, reporting and fiscal management issues. Strong communication skills, and capacity to work both independently and as part of a team are important attributes.
Pre-award Proposal Development (40%)
Prepare grant and contract budgets and applications for a variety of government and private agencies (e.g., NIH, AHRQ, CMS, American Cancer Society.)
Develop 1:1 working relationships with assigned faculty and assist them in preparing and submitting funding proposals to a variety of funding sources internal and external to the University.
Post-award Grants Management (25%)
Monitor spending activity on assigned accounts and reconcile account activity on a monthly basis; resolve accounting issues identified during reconciliation.
Prepare monthly and annual reports for assigned grants/projects/programs for principal investigators and departmental financial team.
Prepare detailed and complex financial analysis of assigned accounts to problem solve, identify areas of concern, document for audit purposes, and recommend a course of action to resolve any issues.
Analyze situations that arise and use judgment to interpret grant, contract, and University regulations.
Monitor spending activity on assigned accounts and reconcile account activity on a monthly basis; resolve accounting issues identified during reconciliation. Must be proficient to interpret and apply policy to grant management situations.
Facilitate meetings with principal investigators regarding the monitoring of grant expenditures and balances, and advise on other related non-sponsored financial accounting matters by keeping the principal investigator and the finance manager informed of current and projected balances.
Provide data and recommendations on account balances, budgeting practices, and accounting functions.
Provide support and recommendations on administrative requests to the sponsor such as submission of re-budget requests, no-cost extension letters, changes to key personnel, requests for carryover, budget shortfalls/overruns, as well as sub-award activity and contract set up and amendments.
Draft and review communications as needed that go out to the sponsors on behalf of the principal investigator and the University to ensure compliance and financial integrity.
General Finance (10%)
Serve as a resource, consulting with principal investigators, administrative/lab staff, and other accounting and payroll staff regarding financial services, practices, and policy and procedure interpretation related to procurement allowances, travel, appropriate justification preparations, p-card usability, and other financial regulatory activities.
Serve as liaison between the principal investigator and the Office of Sponsored Projects Administration, Sponsored Financial Reporting and department staff, interpreting and explaining policy and procedural requirements.
Work within the team to provide information to resolve gaps in processes or procedures. Analyze the efficiency and adequacy of established department accounting procedures; and develop and implement changes in collaboration with the Finance Manager.
Attend CA user group meetings.
Effort Certification Coordination (10%)
Coordinate effort certification for assigned faculty and grants, including managing and monitoring payroll distributions, effort, salary commitments, salary cap issues, and budgetary implications.
Communicate regularly with principal investigators regarding necessary distribution changes; process necessary corrections and set up required cost-share/salary cap correctly.
Alternate Departmental Certified Approver (10%)
Serve as a back-up departmental Certified Approver as assigned.
Audit and approve/deny expenditures on assigned sponsored and non-sponsored accounts based on administrative requirements of the University and sponsor.
Maintain Certified Approver Status (5%)
Attend classes, workshops, seminars, and other meetings to remain up-to-date on system and policy changes, maintain Certified Approver status, and continuing professional development.
Serve on various central and local committees, advisory boards and user groups.
Flexible Start and End times: Hybrid option with a minimum of 3 days in the office during core business hours
Budgeted Salary Range: $65-85K annually, depending on the total relevant education and experience
How To Apply
Applications must be submitted online. To be considered for this position, please open the link to the position posting for UMN Jobs Postings on the UMN Jobs site and enter 343823 (Job ID #) into the search bar. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail email@example.com or call (612) 624-UOHR (8647).
About the School of Public Health
The School of Public Health is committed to anti-racism and anti-oppression in our mission and operations. In pursuit of this goal, we consider an individual’s record working with students and colleagues from historically marginalized backgrounds and experience identifying and eliminating systemic barriers to academic success. Because the SPH and the Division seek to increase the diversity of its workforce, we particularly encourage applications from those who belong to groups that have been historically underrepresented in our discipline, including those who are Black, Indigenous, and people of color, those with disabilities, and those from LGBTQIA+ communities.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vac and sick
Low cost medical, dental, and pharmacy plans
Flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program w/ reduced premiums
Tuition reimbursement (75%-100%)
Student loan forgiveness opportunity
Opportunities for growth and promotion
Employee Assistance Program
For more information regarding benefits: https://humanresources.umn.edu/new-employees/benefits-summaries
BA/BS plus at least 4 years of experience or a combination of related education and work experience to equal eight years.
Proven experience preparing and submitting grant and contract proposals to a variety of agencies
Proven experience with financial analysis, creating and maintaining finance reports, and budgeting.
Demonstrated multicultural awareness and commitment to equal opportunity and access/Proven commitment to diversity and equity (adding a criteria along these lines would be good).
Demonstrated strength in problem solving
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, and individuals
Strong organizational and customer service orientation skills.
Proficiency/experience with Microsoft Excel, Word and Adobe.
Experience analyzing and reconciling data in multiple systems.
Demonstrated ability to independently organize and direct multiple projects and interrelated financial activities with major operational or funding impact
Current or past grant-related work in an academic setting
Evidence of successful working relationships with senior management and principal investigators.
Familiarity with University systems such as PeopleSoft HRMS, EFS, UM Reports, ECRT and EGMS.
Familiarity with University and sponsor accounting (Federal and non-Federal) regulations.
Certified Approver (CA) status or gain status within 1 year
Demonstrated ability to anticipate business needs of the PI and/or Center, develop and analyze alternatives, and make recommendations to faculty and unit leaders regarding budgets and financial impact.