Elon University is a selective, mid-sized private university renowned as a national model for engaged and experiential learning. The mission of Auxiliary Services is to provide effective and efficient services to students, faculty, staff, and guests of the University to support the educational and co-curricular programs of the University.
Auxiliary Services is a department within the Finance & Administration division with oversight of the following units: Barnes & Noble at Elon University, Elon Dining, Laundry, Mail Services, Print Services, Storage Scholars, The Inn at Elon, Trademark & Licensing, and Vending.
This position is an integral part of the team who will provide high level support for the overall day-to-day operations critical to the units for Auxiliary Services. This includes, but is not limited to, budgeting, accounting, staffing, strategic planning, forecasting, data analysis, reporting, sponsored project management, developing internal procedures, and other functions ensuring adherence with established requirements and standards. It is responsible for the design, execution, and effectiveness of a system of internal controls which provides reasonable assurance that departmental operations are effective, efficient, and reliable. This position interacts with all members of the university community and requires an exceptionally high level of discretion due to exposure and access to highly confidential and sensitive information.
Provide oversight for operating budgets across Auxiliary Services units, analyzing and updating budgets to ensure accurate information; coordinate purchase requisition approval procedures.
Coordinate daily and monthly budget expenditure processing, tracking, and reporting for multiple budgets.
Process reimbursements and accounts payable for various budgets.
Reconcile monthly invoices for dining services.
Assist in maintaining The Inn at Elon financial reporting materials for key stakeholders.
Coordinate and maintain paper and electronic files and records related to contracts, programs and projects, committees, personnel, and budgets.
Prepare correspondence and reports, ensuring they meet assistant vice president level standards in content and presentation.
Maintain all files for Auxiliary Services, including personnel files, contacts/leases, etc..
Responsible for maintaining data, metrics and preparing reports for all Auxiliary Services units. May include researching peer and aspirant programs.
Prepare documents and reports for projects, reports, metrics, meetings, and committees.
Coordinate, plan and execute special projects and initiatives for Auxiliary Services.
Maintain Auxiliary Services website, social media sites, and dashboards.
Provide support for key human resources functions of the department, including recruitment of new staff, annual performance appraisal process, and personnel transitions
Answer/transfer phone calls and check voicemail. Field questions and direct specific requests to the appropriate staff/office.
Initiate and manage requests through Accounting, Human Resources, Admissions, Facilities Management, Purchasing, and other university departments.
Manage schedule and logistics for Assistant Vice President and Assistant Directors, including: scheduling of various committees and group meetings; travel, procurement card expenses and reallocations; and logistics of planning retreats and meetings.
Implement efficient office systems and high-quality customer service.
Coordinate event management logistics for Auxiliary Services meetings and events; including space reservations and set-up requests, catering orders, and technology requests.
Other Duties as Assigned by the Assistant Vice President for Auxiliary Services and Assistant Directors of Auxiliary Services.
Bachelor’s degree required; Master’s of Business Administration preferred.
3-5 years related experience and/or training; or equivalent combination of education and experience. Finance/Accounting skills and experience with leading or managing people/and or processes strongly preferred.
Elon has built a national reputation for excellence based on five key factors:
Student-centered: Elon is a close community – students develop strong, mentoring relationships with faculty and staff, with their peers and with alumni.
Globally engaged: You’ll find Elon students engaged in learning in every corner of the world through the university’s top-ranked study abroad program.
Experiential: We learn best through experience, so an Elon education is filled with hands-on learning opportunities in the classroom, in the lab and on the job.
Environment for learning: With one of the nation’s finest residential campuses, Elon provides facilities and learning resources that breed powerful collaboration and spark bold ideas.
Ambitious: Members of our community are restless in all the right ways, unafraid to set high expectations, rising to every challenge and constantly striving to build a better world.
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, wi...th a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon’s experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.
In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs “Focused on Student Success.” Elon’s more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.