Suffolk University is delighted to announce a career opportunity as the Assistant Controller. This key position will report to the Controller to ensure compliance with all internal policies and external accounting and related industry regulations. Primary duty is oversight of the general accounting group to maintain the data integrity of the university's general ledger by providing a review level for internal control purposes and fully understanding and improving the underlying business processes.
Primary/Principal Responsibilities: % of Time Responsibility
30% Analyzes and approves financial data to ensure that the general ledger accounts are accurate and reconciled on an appropriate basis: balance sheet reconciliations & journal entry approval. Develops and maintains internal controls that ensure all key internal controls for accounting are in place and operating effectively. Oversees the monthly close process to confirm accounting staff has completed closing entries and reconciliations.
25% Assists with the preparation of the annual financial statements, and various annual tax forms (990, PC, 990-T, M990-T, etc) and manages the process with the external audit/tax firm.
15% Prepares advanced accounting analysis. Works closely with the Budget & Planning department. Assists in the preparation of monthly and quarterly financial packages for senior administration and the Board of Trustees and Committees. Completes various compliance surveys.
15% Supports the Suffolk Community for accounting and process questions. Creates and updates job aids as needed. Reviews business processes that impact general accounting to identify efficiencies and control weaknesses/redundancies. Recommends and implements changes while documenting the accounting process, procedures, and policies where necessary.
10% Supervises and coordinates activities of the general accounting staff. Manages the general ledger group to ensure all financial reporting deadlines are met. Recruit, train, and mentor staff. Set performance plans, monitor progress, and complete annual written appraisals; provide and promote appropriate professional development and learning experiences, support and provide direction.
5% Builds and maintains excellent working relationships with key business partners and stakeholders in other departments such as the Budget Office, Information Technology Services (ITS), Bursar's Office, and HR that inspire confidence and cooperation to actively partner together to meet operational, financial, and compliance needs. Actively partners with ITS to troubleshoot issues and bi-annual version updates to the general ledger system and financial reporting software.
Requirements: 5-7+ years of relevant accounting/finance professional experience Bachelor's degree in Accounting CPA strongly preferred Public accounting/auditing experience preferred Strong familiarity and understanding of Generally Accepted Accounting Principles (GAAP) Supervisory experience Strong analytical and financial accounting skills with high attention to detail and proficiency in excel Decision making and troubleshooting skills Well organized with the ability to prioritize Ability to work both independently and in collaboration with other departments Proficient with Microsoft Office Suite Experience working in a relevant role in higher education is preferred Experience with major ERP and payroll systems (Workday, strongly preferred)