The Financial Services & Payroll office is responsible for accounting and financial reporting, payroll, grants and contract management, internal campus recharges, property management, and cash and investment management. The Financial Services team focuses on data stewardship, customer service, accountability, communication, and teamwork.
Administrative Services and Finance
Exempt from Collective Bargaining Agreement
Commensurate with experience, education, and qualifications
Montana State University Billings is a preferred employer in the region-WE WANT YOU! The following are reasons are why you should join our team:
Holidays-10 paid holidays per year and General Election Day
Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.
Employee and Dependent Tuition Waiver
Opportunities to engage in professional development opportunities
Committed to employee wellness and access to a robust Employee Assistance Program
Medical Benefits that are robust and affordable
Visit MUS Benefits to learn more about our benefit package this includes Medical, Vision, and Dental
Life Insurance and Long Term Disability are incorporated into our benefits.
Learn more about our retirement benefits at MUS Retirement.
Opportunities for career growth and a variety of career paths
Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
Beautiful campus environment that features our MSUB Mile walking path
DUTIES AND RESPONSIBILITIES:
The Payroll Manager is responsible for the management, preparation, and processing of the MSU Billings payroll. The payroll is processed biweekly for approximately 1,000 regular, part-time, and student employees. This position supervises a Payroll and Benefits Technician III and a work study student. The Payroll Manager oversees day-to-day activities of the university payroll functions and provides technical and professional support, analysis, reporting, and training. The position is also responsible for the accounting duties related to all payroll funds including accruals, reporting, and reconciliation of all payroll funds, as well as the submission of payments. This position is a payroll compliance specialist and prepares all local, state, and federal reports, including university IRS reporting. Specific duties include setting up employee jobs and various other payroll forms in the Banner system; determining employee classification and pay types in accordance with collective bargaining agreements and pay plans; verifying timesheets; verifying and calculating compensation, overtime and leave eligibility; submission of payroll processes; pay adjustments; preparation and reconciliation of various retirement and insurance reports; preparation of payroll taxes and reports and remittances to various agencies; and vendor payments and reconciliations. This position assists in developing payroll policy and procedures and is responsible for training campus employees on matters related to the office. This position works with university and other agency management, staff, students, and customers.
MONTANA STATE UNIVERSITY BILLINGS IS AN ADA/AA/EEO EMPLOYER. Qualified women, persons from minority groups, persons with disabilities, and persons with eligible veteran status are encouraged to apply. Contact Human Resources Office, MSU Billings, for more information regarding preference or accommodation, Phone: 406/657-2278 (voice/TTY); Fax: 406/657-2120. EEO/AA Policy Statement
Bachelor’s degree or equivalent combination of education and experience
Extensive knowledge of Payroll and HR practices and theory
Demonstrated knowledge of accounting theory and practice
ability to interpret and apply Fair Labor Standards and other governmental rules and regulations, as well as various collective bargaining agreements
Demonstrated competence using various software applications, such as spreadsheet, and report generation packages; working knowledge of Excel, word processing, email, and web applications
Demonstrated competence in organizing and prioritizing heavy workloads, and meeting a variety of simultaneous deadlines
Excellent knowledge and experience in complex automated systems and related reporting
Demonstrated strong communication skills in interpreting, explaining, and presenting detailed information, both verbally and in writing, to all levels of personnel, both internal and external to the organization
Excellent customer service skills - manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments.
Strong problem solving, research, and analytical skills
Demonstrated ability to keep information confidential
Excellent supervisory, leadership, and delegation skills
Knowledge and experience in federal, state, and internal tax regulations and reporting requirements
Knowledge of Banner software and the Banner Human Resources module
Higher education and/or campus payroll and accounting experience
Bachelor’s degree in Business Administration or related field
Minimum of two years of experience in a supervisory position
Montana State University Billings is the third largest University in Montana and is located in Montana’s largest city. The University has five colleges, through which it serves a diverse student body and a broad regional community. Our staff and faculty strive to transform the lives of our students by empowering them to succeed in achieving their educational and life goals. To give our students the best possible path to success in achieving their goals, we are committed to closing equity gaps via our recruitment, retention, and completion initiatives. MSUB faculty and students are also active in scholarship and creative endeavors on state-wide, national, and international stages. Our programs are responsive to community needs and partner with local and regional entities to provide clinical, internship and experiential learning opportunities to our students. MSUB is an innovator in teaching strategies and modalities that accommodate students’ individual learning needs and busy lifestyles. Interested individuals can obtain more information about Montana State University Billings at https://www.msubillings.edu .
Montana State University Billings is a preferred employer in the regi...on-WE WANT YOU!
The following are reasons are why you should join our team:
o Holidays-10 paid holidays per year and General Election Day
oVacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
oSick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
•Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable
o Visit MUS Benefits to learn more about our benefit package this includes Medical, Vision, and Dental
• Life Insurance and Long Term Disability are incorporated into our benefits.
• Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path