Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 47,000 students, 10,500 faculty and staff and 330,000 alumni, UC combines a Top 35 research university with a physical setting The New York Times calls "the most ambitious campus design program in the country."
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, eight straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 athletic conference, UC's momentum has never been stronger. UC's annual budget tops $1.6 billion and its endowment totals $1.9 billion.
About the Job The Financial Administrator 1 (FA1) will join a team of professionals in UC International Programs (Study Abroad) and UC International Planning that that are dedicated to students traveling abroad. UC International is the university-wide unit, within the Office of the Senior Vice President for Academic Affairs & Provost, for serving international students and scholars, education abroad students, as well as the development of the university's international strategic planning. UC International seeks to hire an FA1 to support the University's mission and commitment to excellence and diversity in our students, faculty, staff and other activities. UC International Programs seeks to continue as a highly organized office and offer well-run faculty-led programs with outstanding customer service to students and faculty program leaders. Feel free to browse our website to get a feel for our office and our programs at https://www.uc.edu/campus-life/study-abroad.html.
The FA1 will oversee the planning and supervision of the fiscal administrative duties related to faculty-led study abroad programs and will provide financial and business support to the Assistant Directors and Study Abroad Advisors. The position will report directly to the Executive Director of Study Abroad Programs with a dotted line to the Business Administrator of UC International and Director of University Honors Program.
The FA1 will be responsible for processing contracts, payments, purchase orders, cash advances, and reimbursements as related to faculty-led study abroad programs, utilizing university systems such as PACE, Concur, as well as others. The position will also be required to run reports in UC Flex/BI Launchpad to track expenses and monitor faculty-led program budgets. The FA1 will assign an internal order to each program and work with the Bursar's Office to create more internal orders when needed. The position will also be required to close internal orders after study abroad programs are completed. The FA1 will assist in the development and implementation of financial policies/expectations for faculty-led study abroad programs and provide advice to the study abroad team and faculty leaders on how to carry out policies and procedures according to local, state, federal, and university regulations.
Job Overview The FA1 will utilize Catalyst to oversee and post scholarships for students participating in faculty-led study abroad programs for UCI, Lindner College of Business (LCB), and University Honors Program (UHP/Honors). This includes processing changes/cancellations, maintaining student scholarships, and documenting in Terra Dotta. May need to trouble-shoot to ensure scholarships have been posted and disbursed on students' accounts. The FA1 will also need to monitor and track UCI's scholarship budgets to be sure certain scholarship accounts are utilized in the designated order. May be required to post refunds to students' accounts in the event a program has a surplus of funds after all expenses have been paid. The FA1 will also enroll UCI, LCB, and UHP students in Cultural Insurance Services International (CISI) and STEP. The FA1 will be the UCI contact with CISI to resolve any invoicing/payment issues and renew our annual agreement with CISI.
The FA1 will also process transcripts from students as related to study abroad. Will be responsible to communicate with students, Financial Aid, and other UC Colleges regarding issues including, but not limited to: credit approvals, change of grades, advanced standing paperwork, and others.
The FA1 will also be responsible for HR-related duties involving processing employee leaves of absence and FMLA for the following units: UC International, University Honors Program, and Nationally Competitive Awards Office. Other HR duties may be assigned based on departmental need.
This position will have the option of a hybrid work schedule (3 days in the office/2 days work from home) for those with a residence within OH/IN/KY, following 90 days of training. Residence must be in the tri-state area within reasonable distance to UC Main Campus to have ability to report to campus as required. Remote work arrangements are subject to change in accordance with university policies.
Coordinate and monitor administrative duties.
Assist in the development of unit policies and procedures.
Monitor the financial status of unit programs and other budget allocations.
Implement policies to ensure compliance with state and federal regulations.
May coordinate personnel functions for an operating unit at less than 25% of duties.
Perform related duties based on departmental need. This job description can be changed at any time.
Bachelor's Degree must be in accounting or related field.
Four (4) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience Related finance or accounting experience.
Additional Qualifications Considered
Comfortable with being responsible for overseeing faculty-led program budgets with a primary responsibility for the preparation of travel advances and reconciliation of faculty-led program finances upon their return, which often includes invoices in foreign currencies and working with exchange rates.
Provide leadership and oversight on developing and maintaining protocols for program budget implementation.
Knowledge of UC systems, such as Catalyst, PACE, Concur, Terra Dotta, UC Flex: F1, BI Launchpad, Salary/Leave Administration.
Knowledge and experience with UC financial, purchasing card, travel, leave of absence and FMLA policies.
Possesses strong organizational skills so that timely posting of program fees and scholarships to student accounts can occur.
An ability to maintain accounting records, oversee the processing of payments and wire transfers, travel advances, edit and approve credit card transactions, and reconcile program accounts as well as making sure that invoices are tied to correct account lines.
Exercise sound judgement in decision making that can affect overall program financial outcomes.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Application Process Interested and qualified applicants must:
Applications without a cover letter, CV/Resume, or references will not be considered for the position.
Compensation and Benefits UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
Competitive salary range dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.