Duties and responsibilities include the following (other duties may be assigned):
Accounting, Financial and Compliance
Maintain the general ledger accounts, including integrity of balances and transactions as well as chart of accounts components and structure
Develop and communicate financial accounting practices and procedures for the Institution
Develop and provide managerial analysis and financial reports to the senior administrative team
Provide assistance to the accounting personnel responsible for ensuring proper accounting and reporting of all grants and contracts and related federal and state regulations
Develop an operational framework and implement the orderly, timely and accurate monthly and annual closing and reopening of the books; and serve as the lead in coordinating audits of the financial statements including the preparation of supporting documentation as requested
Primarily responsible for the coordination and support of all audits, preparation of interim and annual financial statements, supporting footnote disclosures, and all other supporting work and documentation as needed or required
Coordinate information from all other constituencies that is required or integral to the audit process, development of financial statements, and/or requested by the auditors
Respond to and develop corrective action plans in response to auditors’ recommendations as they relate to financial reporting and accounting processes
Responsible for assessing, obtaining, and utilizing sales tax exemption status as a non-profit organization in our home state of Pennsylvania as well as the other states in which we conduct business
Perform tax research on topics that arise from time to time, including fringe benefits, taxable income, educational assistance programs, nondiscrimination requirements, expense deduction and substantiation requirements, moving expenses, life insurance, independent contractor vs. employee situations, unrelated business income, taxability of non-resident aliens, and others
Assist with the Institution’s triennial NCAA Agreed-Upon Procedures engagement, including coordinating the gathering of information, review and reconciliation of data, summarization of required financial information, and function as a liaison to the firm conducting the procedures
Develop relationships with all other offices and departments to establish a support system, to maintain a clear definition of mutual responsibilities, and to create an effective communication channel to obtain authoritative information with respect to institutional policies and procedures, documentation requirements, forms, etc., and to provide assistance in resolving problems and issues
Help departments develop new (automated) and efficient ways to gather, summarize and report financial information (e.g., bookstore, maintenance, copy center, mail room, dining services)
Foster a client service environment using a team approach within the department; communicate this philosophy to customers internal and external, reaffirming the need for oversight and internal controls
Provide to internal departments transaction processing services that are accurate and timely, using both centralized and decentralized processes
Develop and provide departments with meaningful financial information and reports, and assist them with access to financial information, including online access
Provide information, access, analysis, and understanding for all accounts and funds
Develop the requirements for both centralized and decentralized financial administrative computing to support transaction processing and reporting and accurate, consistent, and timely data and reporting capabilities
Develop professional relationships and partnerships both internal and external to include but not limited to, all vice presidents, deans, administrative directors, external auditors, budget directors, and any others with financial responsibilities
Attend audit committee meetings to be available to answer financial and compliance related questions that arise from Board members
Participate in certain employee organizations, focus groups, committees, etc. that are requested or needed from time to time
Oversee the University’s corporate purchase card program including system maintenance, cardholder support, fraud protection, credit issues, international transactions, and online user support
Provide support, assistance, and training for Microsoft Office’s suite of programs with specific expertise with respect to Microsoft Excel
Provide Ellucian technical support for the department with respect to Colleague and function as primary departmental liaison to the Mercyhurst IT support staff
Assist with integrating Colleague support in instances where certain functions and/or processes must be developed with, reconciled to, or integrated with other departmental functions and/or processes
Participate in focus groups and other small groups designed to assess opportunities, develop strategies to solve problems, understand the impact of proposed solutions, evaluate options, and to help upgrade systems that allow us to increase our efficiency and effectiveness and maximize our use of automation and technology (Projects Accounting, for example)
Provide both general and specific technical information to the Mercyhurst community
Primary driver of the department’s paperless initiative including development and maintenance of the department’s electronic file cabinet and the related naming conventions and protocols used to ease the burden of maintaining and accessing documentation
Prepare and provide an analysis of fringe benefits and fringe benefit rates for use with grants and contracts, both during the application stage and to facilitate properly distributing fringe benefits to grants and contracts
Provide financial reports and information to support management decision-making (personnel information and benefits, scholarship data, revenue analysis, expense summary and analysis, etc.), and fulfill external requirements such as granting authorities, lending authorities, and others requesting or in need of our financial information
Primary responsibility for the Institution’s audited financial statements in accordance with OMB Circular A-133
Supervise and assist with the preparation of federal tax reports including IRS Forms 1099 and W-2 and others that may be necessitated from time to time
Coordinate all activities necessary for the completion, filing, and public distribution of the institution’s Federal Form 990 and 990-T
Analyze employee educational benefits, assess taxability and report taxability information to both the payroll office and the recipient-employee
Prepare the source information (including gathering, analyzing, adjusting, summarizing, and reporting) for the proper presentation of athletic information to the Department of Education for their initiative on Equity in Athletics (EADA) and to the NCAA for requirements
Ensure that the Institution’s financial information is made available to the public and others in accordance with external requirements and internal policies
Assist with the development, testing and implementation of the Institution’s Budget Proposal System
Gather, analyze, summarize, and report on budget data that has been submitted and continue to process additional information and adjustments until the budget is ready to be submitted to the board for approval
From time to time throughout the year, perform budgetary analysis, provide budgetary data and insights into budget availability and/or deficits
Prepare monthly budget projections (projecting year end values) to facilitate analysis of the current year budget performance and help to identify areas of concern
Development of a fringe benefit model used to allocate fringe benefits to both operational budgets as well as to non-operational budget.
Departmental Support and Supervision
Develop the skills of staff members to constantly improve overall departmental performance
Supervise any activities in the scope of financial accounting, functioning as a leader and coach
This position supervises four to six employees within General Accounting, Purchasing and Accounts Payable and Cash Receipts and Accounts Receivable functional areas
Function as primary back up support for the Senior Director of Finance and Budget
Support the day-to-day activities of the general accounting personnel, as needed
Participate in annual continuing professional education events that enhance one’s knowledge with respect to accounting and finance topics as well as provide opportunities to enhance efficiencies and effectiveness on the job
Maintain a network of contacts and relationships that foster new and continued understanding of issues of importance in the not-for-profit sector and specifically to institutions of higher education
EDUCATION AND EXPERIENCE
Bachelor's degree (B.A.) from four-year college or university with a major in Finance, Accounting, or Business; MBA and/or CPA desirable. Preference for 10 yrs+ extensive experience as a senior professional accountant to include 5 years+ at the managerial level in a college/university or equivalent combination of education and experience. Public accounting experience highly desirable.
KNOWLEDGE, SKILLS AND ABILITIES
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Human Resource systems; Internet software; Payroll systems; Spreadsheet software and Word Processing software. Strong experience with relational databases and transaction processing systems, preferably in a not-for-profit accounting environment.
Thorough knowledge of not-for-profit accounting; Knowledge of generally accepted accounting principles, tax regulations, and a broad range of financial accounting and business practices; Strong knowledge of internal control concepts and techniques; Extensive knowledge of transaction processing and financial management systems; Knowledge of and experience in process design. Functional systems implementation experience highly desirable; Outstanding managerial skills, and a management philosophy that emphasizes employee decision-making, effective relationships and partnerships, teamwork, and high levels of performance in the workplace; Familiarity with Government Grant and Contract Accounting.
Excellent oral and verbal communication skills; Must display strong interactive skills, be task oriented, demonstrate creative problem-solving techniques and be flexible in the workplace to include nights and weekends when needed; high degree of demonstrated confidentiality.
In addition to this, the Controller must possess:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Ability to work with mathematical concepts such as probability and statistical inference, etc.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Our Mission Statement
Consistent with its Catholic Identity and Mercy heritage, Mercyhurst University educates diverse persons in a culture where faith and reason flourish together, where the beauty and power of the liberal arts combine with an appreciation for the dignity of work and a commitment to serving others. Confident in the strength of its student-faculty bonds, the university community is inspired by the image of students whose choices, in life and work, will enable them to realize the human and spiritual values embedded in everyday realities and to exercise leadership in service toward a just world.
Our Core Values
We are Ambassadors of service.
Socially merciful, - Mercy restores human dignity, expands our social relations, and empowers us to reach out in compassion to others.
Globally responsible, - Globalization challenges us to learn how to steward the resources of the Earth wisely and to act in solidarity with its diverse peoples.
Compassionately hospitable, - Mercy hospitality begins with self-acceptance, welcomes peoples of different faith, ethnic, and cultural traditions, and thus builds communities that transcend mere tolerance.
Intellectually creativ...e, - Generous, inquiring, and critical habits of mind, which support the aspirations for excellence manifested within the academic community, encourage us in our lifelong search for what is true, good, and beautiful.
Reflectively aware, - Our Christian environment encourages self-reflection and contemplation of human behavior, promotes balance of mind, body, and spirit, and ultimately offers the opportunity to develop a moral compass for a life of integrity.