Degree Audit Coordinator, Provost-Academic Affairs/Registrar's Office, Doheny Campus (UPDATED)


About Mount Saint Mary's University:

Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu

Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required. Applicants must also provide proof of COVID-19 vaccination of condition of employment.


Job Description:

The Degree Audit Coordinator is responsible for set up and maintenance of undergraduate and graduate program requirements in the degree audit program. This requires active interaction with academic departments chairs, other service departments, program directors and students, and other duties as assigned.

Position Hourly Range: $19.00 - $21.42

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. Maintain security and integrity of academic records.
2. Maintain academic program requirements in Colleague's Degree Audit that have been approved and published in the College catalog for the processing of undergraduate and graduate degree audits and certificates.
3. Enter exceptions or course substitutions to reflect accurate student progress in a degree requirement or waive a requirement in a student's academic program in Colleague.
4. Set up new academic programs and program requirements in Colleague.
5. Look up CIP codes for new courses or programs, change the catalog year, update Colleagues with addition/deletions of programs.
6. Develop and edit Degree Audit training manual.
7. Analyze and help resolve degree audit issues for MSMC constituents.
8. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques and standards.
9. Assist with all processes and procedures in relation to graduation (honors calculations, graduation checks, commencement, transferring of programs, etc.).

Complexity:

1. Ensuring the consistent accuracy and timely updating of paper and computer database records.
2. Providing accurate information regarding degree requirements.
3. Maintaining positive, effective working relationships.
4. Flexibility regarding frequent changes in the work environment, and to maintain confidence on a position or policy when necessary.

Other duties and responsibilities:

1. Interprets and enforces institutional policies and procedures relative to specific degree program requirements.
2. Help maintain and input course inventory.
3. Maintain Registrar webpage and Portal page.
4. Provide general support services to students, faculty, and administrators, as assigned.
5. Perform other job-related duties, as assigned.

Requirements:

Knowledge:

• Understand higher education academic policies and procedures relating to degrees.
• and program requirements including grading policies, repeats, withdrawals, duplicate courses, graduation assessments, and transfer articulation processes.
• Strong working knowledge of department policies, and procedures.
• Strong computer and word-processing, spreadsheet (i.e., MS Excel), and database software application skills.

Abilities and Skills:

• Ability to learn, interpret and apply policies, regulations, guidelines, and operational procedures.
• Highly detail-oriented, analytical, and accurate.
• Ability to establish and maintain cooperative working relationships with other employees at all levels.
• Effectively organize, prioritize and handle multiple tasks to meet established deadlines.
• Ability to understand and carry out oral and written directions.
• Strong oral and written communication, prioritization, interpersonal, and customer service skills.

Education:

• Bachelor's degree preferred.

Experience:

• Two to three years of experience within a college/university's Registrar's Office or similar department
• Experience with processing in a large database
• Experience relevant to the position is desirable

Additional Information:

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.


Application Instructions:

Please submit a resume and cover letter.



To apply, visit https://msmu.interviewexchange.com/jobofferdetails.jsp?JOBID=154938





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