Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.
Desired Start Date
Position End Date (if temporary)
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Description of Work Unit
The Facilities Management Finance and Accounting department is a unit within campus Facilities Management and exists to maintain and improve processes which protect the financial integrity of our departmental units. The mission of Facilities Management Finance and Accounting is to develop strong oversight and understanding of the departmental budget and construction related accounting activities to assist with the development of best practices which enable effective, accurate management of the financial policies, processes and activities.
Facilities Management Finance and Accounting provides oversight of 150 Facilities accounts, with over $100 million in operating costs, in the areas of budgets, accounting, financial management and reporting, university billings, department receivables, department internal financial control processes and procedures, financial instruction, and the department’s integrated workplace management system (AiM). We also provide services to the University community and non-University entities in the areas of billing, financial reporting, and real estate leases.
Reports are developed and distributed to several campus departments including the Budget Office, Business and Finance, VPUO, and the President’s Office for building costs, project costs, leases, student facilities fees, and budget book information to name a few. We pay, track, and report on university utilities for all campuses and extension offices throughout Colorado. Construction and remodel accounting services are provided on nearly 700 projects, totaling nearly $145 million in projects in FY22, to project managers and Business and Finance in the areas of accounting, fund management, purchasing, contracts, payments, capitalization, bonded projects, and quarterly reporting for the Board of Governors
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
This is a hands-on position that provides full oversight of all accounting transactions and reporting within Facilities Management. This involves review and approval of financial transactions, account reconciliations, journal entries, reporting, research, etc. At the same time, this position, based on professional knowledge, experience, and discretion, must determine when current, proposed, or potential activities may trigger real or perceived fiscal integrity or misconduct and act to avoid possible problems. This position is responsible for interpreting, documenting and overseeing procedural changes, including rollout and presentation of all processes to the Facilities Management team.
This position manages an accounting group consisting of 17 staff, comprised of 15 FTEs and 2 hourly student workers.
Required Job Qualifications
Bachelor’s degree in Accounting or Finance
7 years of progressive professional accounting experience
Three years of experience preparing financial statements
Minimum three years of supervising staff
Experience and working knowledge of accounting systems, and use of data mining tools
Preferred Job Qualifications
A layperson’s knowledge of construction industry principles, practices, and terminology.
Outstanding analytical abilities, including the use of statistical techniques, financial modeling, and data management.
Strong communication skills
Ability to work effectively in a team environment, as well as autonomously
CPA or advanced degree with a concentration in finance, accounting or related field
Advanced knowledge of Microsoft Excel, Microsoft Access, Integrated Work Management Systems (IWMS) ,e.g., AssetWorks AiM, AiM IQ; WebFocus, and other data mining tools
Experience in job cost accounting and financial reporting
Experience working with institutions of higher education or government agencies
Experience working in large, diverse organizations
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion
Job Duty Category
Leadership and Management
Provide direct leadership, supervision, and management for the Finance and Accounting staff (15 FTE accounting positions and two student hourly employees)
Provide leadership to all other Facilities Management work units in the areas of accounting, budgets, and fiscal rules and procedures.
Provide training and act as a resource to department staff. Includes implementation and presentation of procedures and other information as necessary.
Percentage Of Time
Job Duty Category
Resource and Personnel Management
Manage the accounting work unit by establishing goals, setting priorities, allocating staff and monetary resources, developing policies and procedures, and implementing them.
Develop job descriptions, recruit, hire, develop performance plans, mentor, and prepare evaluations for direct reports.
Reassign duties to reflect changes in organization or department needs.
Provide appropriate training for job performance.
Percentage Of Time
Job Duty Category
Financial Management, Budgets, and Accounting
Coordinate development for a $100 million dollar Facilities Management operation. Operational groups include Remodel and Construction Services; Trades; Outdoor Services; Building Services; Design; Engineering and Capital Construction; Utilities; Planning and Space; Administration; and operations in leased buildings and/or P3 buildings (Public Private Partnerships). Review budgets, prepare financial reports, perform financial and operational analysis, make projections, and make changes as needed to prevent fund balance deficits or budget overages.
Oversee department billings, deposits, accounting transactions, fiscal management, and reporting.
Develop internal financial control processes and procedures, financial instruction, and departmental financial account system maintenance. Develop and implement written procedures, including presentation to Facilities Management department personnel.
Design ad hoc reports to reflect specific management concerns (variances, revolving fund profits or cash deficits, labor hours, work order activity, warehouse/stock analysis, building maintenance and operations costs, etc.)
Ensure validity of Facilities Management accounting subsystems, ensuring validity and reconciliation of KFS with revenues and expenses in subsystems.
Oversee the payment, tracking, and reporting of about $25M in University utilities, including electricity, water, sewer, natural gas, propane, steam, and chill water.
Provide construction management accounting, purchasing, expense tracking, payment, and reconciliation, and reporting for about 700 projects with annual expenses of over $145M. Provide oversight and training on state, University, federal and Facilities rules and fiscal procedures for projects. Coordinate with other divisions on campus on project management budget and funding matters.
Work with Business and Finance on various projects having complicated budgeting, funding, reporting, and capitalization issues. Recommend changes to policies or procedures as needed to reflect changing goals or University needs. Act as department liaison for audit requests.
Consult with and advise Budget, VPR, and VPUO on various cross-department projects. On-going projects include managing funding, expense, and reporting issues for campus stakeholders, Student Facility Fee funds and projects, bonded projects, NRRC university and bond trustee financial issues, VPR commitments for projects, Department of Safety and Risk Services agreements (e.g., Public Safety and Fire Operations), and other building lease agreements and MOU’s.
Develop and oversee reporting of complex information and analysis regarding operational, building, and construction issues to consultants, APPA, the Facilities Management Associate Vice President, and other departments as requested.
Public Private Partnership (P3)– work directly with P3 groups, including both internal and external stakeholders, to verify proper contractual calculations and contractual obligations. This includes annual CPI calculation, new space money requests, and proper reserve balance oversight.
Percentage Of Time
Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, firstname.lastname@example.org.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, email@example.com.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, firstname.lastname@example.org.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Colorado State University is one of the nation’s top public research universities and an institution on the rise. In the last decade, CSU has produced record enrollment, built on all-time highs in student diversity and student success; record fundraising far outpacing ambitious goals; groundbreaking research driven by a highly productive faculty; a campus revitalized by a transformational building campaign; and, perhaps most important, an unrivaled learning environment where nine of 10 recent graduates say they would choose CSU again and rate their education as excellent.