TYPE: Full-time, Exempt LOCATION: West Palm Beach Campus SUMMARY: Responsible for managing the University’s purchasing card system and monthly general ledger account reconciliations, maintaining University vendors, and assisting with the year-end audit.
Purchasing Card Systems
Manages the University’s purchasing card system, including adding and deleting users, maintaining general ledger accounts within Works, and assigning reviewers in Works per University policy.
Reviews receipts for accuracy and appropriateness.
Acts as the liaison for employee card issues.
Records monthly activity in the general ledger.
Ensures all purchasing card information is properly documented, approved and supported in accordance with University policies.
General Ledger Management
Prepares monthly bank reconciliations.
Prepares general ledger reconciliations as part of monthly close process in accordance with established close calendar.
Reconciles and prepares monthly journal entries for fixed assets and maintains assets in the fixed asset module.
Maintains the electronic vendor files, including review of W9 documentation, set up of new approved vendors, and vendor maintenance.
Assists with annual 1099 processing.
General Financial Services Functions
Provides backup for accounts payable, check processing, and cashier.
Assists with preparation of documents and schedules needed for the annual financial statement audit.
Basic knowledge and understanding of accounting, reconciliations, and month-end close.
Understanding of and ability to adhere to generally accepted accounting principles.
Ability to analyze account balances and statements for accuracy and errors.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Proficient in Microsoft Office Suite or similar software.
Experience with Bank of America Works purchasing card system a plus.
EDUCATION AND EXPERIENCE: A Bachelor’s degree in accounting from a regionally accredited higher education institution is required. One (1) plus 1+ years of accounting experience desired but not required
Palm Beach Atlantic University is a comprehensive Christian university focused on enlightening minds, enriching souls, and extending hands. Its purpose is to offer a curriculum of studies and a program of student activities dedicated to the development of moral character, the enrichment of spiritual lives, and the perpetuation of growth in Christian ideals. The University is located in the tropical beauty of West Palm Beach, Florida, and the campus is situated on the Intracoastal Waterway and across the waterway from Palm Beach, Florida. It is located within a vibrant business community and a diverse population.