About NC State: NC State University is one of the nation's leading public land-grant universities and research institutions, and home to more than 36,000 undergraduate and graduate students, and over 9,600 faculty and staff across 12 colleges. NC State seeks an experienced University Controller to lead the University Controller's Office, responsible for cash management and general accounting, accounts payable, payroll, financial reporting, tax, and debt management
In its 2022 survey, Forbes recognized NC State as the top large employer in North Carolina. NC State strives to be an "Employer of Choice" within a competitive region. The university's strong and inclusive workplace culture depends on engaged employees, a vibrant workplace experience, and effective collaboration.
University Controller's Office: The University Controller's Office at NC State is housed within the Finance division, overseeing $2B in financial services and transactions across the university and responsible for the fiscal integrity of the institution. The University Controller's Office functions include accounts payable (including 90,000 vendor payments annually), accounts receivable, cash management, capital asset management, debt issuance (and management of a $600M external debt portfolio), tax policy, financial reporting and internal controls. The University Controller's Office ensures consistent, accurate and timely payroll services to faculty and staff consisting of 11,000 monthly and 14,000 bi-weekly payments of wages to employees.
The mission of the University Controller's Office is to ensure the integrity of the university's Financial Accounting and Reporting System, the validity and appropriateness of financial transactions recorded and reported therein, compliance with laws, regulations, policies and contract requirements applicable to accounting and reporting, and the completeness, fairness, and timeliness of disclosures and financial reports provided to oversight bodies, taxing authorities, financial institutions, bond trustees, benefactors, creditors, customers, the public, the General Assembly, the university's Board of Trustees, the University of North Carolina System, campus units and other internal or external parties.
The University Controller's Office works to advance NC State as a leader in fiscal integrity, accountability and responsibility through collaborative partnerships with our university constituents, strong partnerships with other institutions, improvements in the university's financial processes and internal controls, and efficient and effective business operations. The office works with units and colleges across the university, providing fiscal leadership, oversight, accounting, reporting, training, and outreach services to promote the highest standards of quality, performance, and service.
Reporting to the Associate Vice Chancellor for Finance and University Treasurer, the University Controller provides leadership for the University Controller's Office with management and oversight of the university's financial accounting and reporting functions. The University Controller has five direct reports, responsible for General Accounting (cash and asset management, merchant services, accounts receivable), Accounts Payable (payables, travel and related systems) , Payroll, Financial Reporting (tax and debt management, financial reporting and analysis) and the department's Business Officer.
The University Controller is responsible for ensuring the accounting and reporting of financial activities is compliant with applicable federal, state, and institutional regulations and requirements, ensuring the proper application of generally accepted accounting policies and procedures for public universities, establishing appropriate and relevant internal controls over accounting and reporting, safeguarding the integrity of information in the university's financial accounting system, preparing and certifying the university's financial statements, coordinating the annual state audit, serving as the primary contact with the State Controller's Office and State Auditor's Office, and providing direction and guidance to the university community to ensure compliance with fiscal policies and guidelines.
In addition, the University Controller serves as the university's Internal Control Officer, data steward for the university's financial system, and as chair or advisor to various university committees, providing guidance in the management of the university's enterprise financial systems.
Additional University Controller duties include:
Develop and implement strategies and best practices to support the financial integrity of the university;
Ensure sound fiscal policies are created, adopted, published and implemented to ensure proper recording of financial transactions, controls and audits, billings and collections, and protection of university assets and resources.
Maintain and report financial transactions in accordance with GAAP, FASB/GASB standards, and governmental audit requirements;
Oversee and direct activities associated with monthly and year-end close processes;
Ensure that financial transactions are accurate and properly recorded and classified;
Direct the preparation of government reports and tax returns in a timely and accurate manner;
Generate and interpret required and ad hoc reports, such as interim financial reports;
Interface with internal and external auditors, address inquiries and provide documentation that supports their needs and ensure clean audits with no audit findings;
Facilitate the effective use of financial systems and the interface of other elements in auxiliary systems, including the integration of system upgrades and updates;
Analyze and interpret data using current technology and retrieval applications;
Proactively analyze and apply accounting policy changes to ensure accurate financial statements and disclosures;
Analyze, exercise judgment and communicate timely and appropriately related risks to accounting, reporting and tax matters;
Interpret and implement appropriate university policies, procedures, guidelines and forms over accounting and reporting (including journal entry guidelines, travel guidelines, year-end task procedures, spending guidelines, capital asset guidelines, expenditure authorization and reconciliation guidelines, cash and bank account guidelines, month end close checklist, etc);
Oversee and direct policies and procedures governing fiscal systems and internal controls for the accounting and reporting functions;
Assess, monitor and ensure systems of internal accounting controls to satisfy management assertions and compliance requirements subject to audit;
Ensure financial systems are safeguarded against unauthorized and improper use;
Assess, implement and monitor a process to ensure reliable data is collected to meet deadlines and filing requirements;
Assess security risks associated with the financial records and to establish appropriate controls to mitigate such risks;
Oversee merchant services/payment card processing and PCI compliance;
Oversee compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government, approximately 40 states, and one foreign tax agency;
Oversees payroll administration as well as tax and vendor payments and account reconciliation
Oversees aspects of taxation and payment of non-resident alien employees, as well as non-employees paid through the PeopleSoft Financials System and Student Information System;
Responsible for cash management and monitoring of cash flow; establish capital debt planning, issuance and strategies;
Oversee the university's debt programs, including long term and short term, and internal lending; and management of the university's eternal debt portfolio;
Monitor credit ratings as influenced by debt capacity and debt issuance;
Manage external banking relationships, and ensure the university's positive reputation through strong credibility, accountability and compliance in regards to debt financing;
Provide training opportunities for university constituents across all levels of the university, to promote the highest standards of quality, performance, and service;
Oversee employees within the University Controller's Office, including providing career development and performance management to employees within the department, designed to support a productive and knowledgeable workforce focused on employee engagement, customer service and resourced stewardship as defined by the Office of Finance and Administration's Principles of Work.
Collaborate with the Office for Institutional Equity and Diversity and University Human Resources on strategic, process and workplace culture initiatives designed to recruit and retain a diverse and talented workforce;
Requires a relevant post-Baccalaureate degree with a minimum of five (5) to seven (7) years or greater of related professional experience, OR
Relevant undergraduate degree and a minimum of 10 to 15 years or greater of relevant experience may be substituted for the advanced degree.
Demonstrated excellent communication skills and supervisory experience.
Working knowledge and understanding of sophisticated accounting systems, preferably, the PeopleSoft Enterprise management System; federal and state tax codes; accounting theory, principles, practices, and government accounting methods; the most recent Payment Card Industry Data Security Standard (PCIDSS); relational databases and data flows through the university's financial systems; risk management, including segregation of duties and related internal control concepts and principles; security risks and methods and related federal laws.
Knowledgeable about banking regulations and capital market regulations and understand the broad range of federal and state employment laws and regulations that impact departmental activities, including but not limited to federal IRC (Internal Revenue Code) regulations.
Understanding of payroll issues that are unique to a complex research university such as pay management from multiple funding sources and/or multiple employing entities, payments to foreign nationals and individuals in other states and abroad, complex time and effort tracking and reporting, and payroll system accommodations for individuals with unique paid and non-paid relationships with the university.