Department Information:

Auxiliary Business Services is a diverse group of organizations that provide essential services to students, faculty, and staff, in support of the university's academic mission on the Bloomington campus. Our Shared Service Center focuses on providing efficient and effective administrative services to help these organizations achieve their goals. The Shared Service Center provides services related to Finance, Application Administration, Purchasing, Human Resources, Payroll, and Marketing. While the services provided and departments served by Auxiliary Business Services is expansive, this position will primarily work with Residential Programs and Services.

Job Summary
Department-Specific Responsibilities

• Primary duties include reconciliation of accounting records and compiling and analyzing financial information to prepare monthly accounting entries.
• Participates in a variety of advanced general accounting activities involving the establishment, maintenance, and reconciliation of accounting records, and controls for general accounting accrual and auxiliary accounts.
• Coordinates the preparation of monthly journal entries.
• Distributes expenditures, encumbrances, receipts, and receivables according to schedules.
• Oversees the adjustments, reconciliation, and corrections of; accounts, general ledger, sub ledgers, and maintains records as necessary.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Bachelor’s degree in accounting

WORK EXPERIENCE

Preferred

• Some of accounting and financial work experience

Combinations of related education and experience may be considered

SKILLS

Required

• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks
• Demonstrates experience solving problems with independent thought
• Ability to use standard office equipment such as phone, fax, scanner, etc
• Experience managing workflows, processes, and/or data entry
• Demonstrates ability to interpret and apply concepts and policies to daily work functions
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to interpret financial documents from an accounting, policy, and practice perspective