Team Manager - Compliance, Accounting, Audit And Policy Team (Caap) - Hybrid
University of California Office of the President
Location: Oakland, California
Internal Number: 4171965
Team Manager - Compliance, Accounting, Audit And Policy Team (Caap) - Hybrid
Location: OaklandFull Time Job ID: 52642 Job Posting
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UC OFFICE OF THE PRESIDENT
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The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The Business Resource Center (BRC) is a shared services center that supports all of the UC Office of the President locations. The BRC provides procurement, financial and accounting services to all of UCOP. This position manages the Compliance, Accounting, Audit and Policy Team (CAAP) within the BRC and reports to the Director. The team is responsible for performing a full spectrum of financial services including accounting, financial transaction processing, corporate card administration, financial analysis, reporting, audit, compliance and training.
Position Summary As Business Resource Center (BRC) Compliance, Accounting, Audit and Policy (CAAP) team lead and in conjunction with BRC leadership, develop department goals, strategies and actions; receive assignments in the form of objectives. Provide guidance to subordinates to achieve goals in accordance with established policies and procedures. Review and approve recommendations for functional team programs, procedures and workflow. Operational leader, providing expertise and direction to functional team(s) and determining how to use team resources to meet goals, objectives and schedules. Subject matter expert in compliance, audit, financial accounting and reporting, budget transactions, data analysis and reporting, and federal, state and/or UC policies and regulations. Additionally, strong working knowledge in one or more of the following functional areas: purchasing and reimbursement policies and procedures, payroll, travel programs support/management, corporate card programs, recharges and cost transfers, subawards and other sponsored agreements, cashiering, financial systems. Use advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Work on complex data issues where analysis of situations or data requires an in-depth evaluation of variable factors and exercise judgment in selecting methods, techniques and evaluation criteria for obtaining results. Develop and maintain vendor and client relationships, including internal and external auditors, credit card vendor, UCLA Travel and Purchasing units, and UCOP Operations departments. Erroneous decisions or failure to achieve goals may result in compliance risk, additional costs and personnel, and/or adversely impact UCOP's reputation.
55% -Provide operational leadership and build a culture of operational and service excellence. -Manage and direct functional team, assuming responsibility for quality and quantity of work. -Provide direction and expertise to the BRC CAAP team and to UCOP departments. -Act as advisor to CAAP team, BRC and UCOP; responsible to leverage team resources to complete job responsibilities, meet schedules, and resolve complex problems/projects -Supervise professional and administrative staff and/or direct the work of professional or administrative staff for CAAP responsibilities/projects or cross-functional projects. -Contribute to development, implementation and maintenance of OP processes and procedures for CAAP and other BRC functional team services in accordance with relevant policies and procedures. -Receive assignments in the form of objectives and determine how to use team resources to meet schedules and objectives. -Develop, recommend and implement policies and procedures. -Direct staff financial, accounting and reporting functions in accordance with UC policy in the following areas: Audit of travel and business entertainment reimbursements, recharges and cost transfers, systems administration, budgetary transactions, non-payroll expense transfers and other general ledger adjustments, analysis and reporting, monitoring, preparing and reconciling financial information and other statistical data to control operations, credit card administration and management, cashiering, signature delegations for UCOP activities, internal/external audit support, and special projects. -Ensure delivery of quality client service to various constituencies by monitoring financial transactions and other data; ensure accuracy and control of financial and accounting data. -Responsible for, or may direct staff to research, reconcile and resolve complex transactions and issues. -Report regularly to management regarding progress, obstacles, training and other performance measures. -Recruit, select and train direct reports; recommend hiring of new employees, transfers, promotions, salary actions, terminations, and complete performance management activities for direct reports.
25% -Coordinate and/or prepare data collection, compile summary schedules/reports for submission to decision makers or external agencies, answer questions from departments, and support coordinating responses from OP for audit and other requests. -Perform moderate to complex/advanced budget, financial and accounting analyses to understand past performance, establish baseline metrics, and/or determine present and future performance.
15% -In collaboration with BRC leadership, develop and deliver training programs to BRC staff and UCOP departments. -Serve as subject matter expert and resource to BRC and UCOP departments on policies that govern UCOP operations. - Serve as consultant to BRC and UCOP departments to address compliance issues, problem solving to find ways to meet programmatic needs in compliance with governing policies.
5% Establish, assess, and strengthen appropriate internal controls to protect University resources.
Experience Required Qualifications
5 years demonstrated experience overseeing and/or serving as a functional expert for accounts payable and/or compliance, accounting, audit or policy actions and activities that includes at least 3 years supervisory experience.
Skills and Abilities Required Qualifications
Advanced knowledge of applicable laws, interpretations and industry best practices.
Familiarity with or demonstrated ability to learn systems and programs used by BRC and its constituencies.
Thorough knowledge of accounting and financial reporting concepts and knowledge of related policy, accounting and regulatory compliance requirements.
Ability to research and analyze financial transactions and balances.
Thorough knowledge of financial transactions and financial systems.
Demonstrated ability to understand and advise others regarding complex financial transactions with excellent attention to detail and a high degree of accuracy.
Excellent interpersonal skills.
Excellent service orientation.
Excellent oral and written communication skills.
Professional demeanor and ability to interact with others in a direct, cooperative and tactful manner.
Ability to prioritize effectively in a varied, fast-paced, high-volume environment, using sound judgment, excellent decision-making responsibilities and reasoning.
Ability to develop original ideas and solve problems.
Strong ability to collaborate effectively across UCOP to develop and achieve strategic goals. Excellent skills using Microsoft Office and common desktop/web applications.
Education Required Qualifications
Bachelor's degree in accounting, finance, business administration or related field, or an equivalent combination of education/experience/training
Job Title Financial Services Manager 1
Job Code 000218
Salary Grade Grade 24
Payscale: $117,000 - $131,100
Full Salary Range: $91,400 - $170,800
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job isBackground check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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The UCPath Center is the transactional hub for human resources, payroll, benefits, general ledger, workforce administration and academic processes across the entire University of California system.Located in Riverside, California, the UCPath Center will serve more than 200,000 employees from each UC campus and medical center as well as vendors, location administrators, and policy makers from the University of California Office of the President.