Procurement Specialist II

University of Wisconsin - Milwaukee

Position Number: 00964683

Introduction (Description of School/College/Dept/Program)


Job Summary
Reporting to the Administrative Associate Director, Retail and Dining Services, this position Researches, creates, and solicits bids and proposals from third party suppliers for critical, complex, and/or unique institution level procurements to provide cost-effective materials and services within an assigned commodity area or business unit. Collaborates regarding contract negotiations with signing authority. Provides peer guidance and proposes procurement strategies to senior leadership to support operational excellence of procurement functions.

• Leads the development of complex solicitations requiring creative approaches to evaluation of third-party sourcing options in compliance with regulatory requirements
• Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
• Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
• Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
• Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• Establishes and maintains bid and proposal records to comply with record-keeping requirements
• Manage the accounts payable process for the department, paying vendor invoices and reconciling statements to ensure timely payments
• Manage the accounts receivable and billing process for Catering services and other Retail Services charges

Minimum Qualifications

• Bachelor’s degree
• Three years relevant work experience in purchasing, accounting, or related field
• Excellent, collaborative, communication skills including the ability to effectively interact with a diverse population
• Evidence of strong organizational, planning, analytical, and problem-solving skills
• Proficiency in Microsoft Office Suite software

Preferred Qualifications

• Master’s degree and/or specialized training or certification in related subject matter
• Experience working in higher education environment; food service a plus
• Experience in inventory management and control
• Experience with enterprise-wide purchasing and inventory systems
• Experience selecting suppliers and service providers and/or maintaining supplier/vendor relationships
• Demonstrated experience comparing products and services, negotiating prices and sales agreements
• Demonstrated strong interpersonal skills that establish prior experience engaging and building relationships

Application Instructions
All applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. Applicants must submit a cover letter, resume, and the names and contact information for three professional references. Your cover letter and resume must address your qualifications, experience, and knowledge as it specifically relates to the minimum and preferred qualifications of the position as well as why you are interested in applying for this position.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

To apply, please visit: https://jobs.uwm.edu/postings/37743








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