The Degree Audit Coordinator reports directly to the University Registrar with the primary responsibility of upholding USJ standards related to academic degree requirements and transfer credit analysis. This position is assigned a designated school and acts as an expert on degree requirements and performs official and accurate degree audits for both graduate and undergraduate students in a timely manner.  The Coordinator creates and maintains requirements electronically in the Jenzabar software system so these are visible and available to students, Advisors and Department Chairs.  The Coordinator will serve as a liaison with his/her designated school and will provide information and training as needed.  Additionally, the Coordinator assists students will proper graduation application and checkout procedures.

The Coordinator conducts reviews and determines appropriate transfer credits for students entering USJ from other schools as well as the advanced determination of potential credits to be earned by current USJ students at other institutions to satisfy degree requirements.  This person handles all administrative responsibility associated with the creating transfer evaluations and uploading verified credits within the Jenzabar & Slate (software) records.

As a team member in the Registration/Records Office, the incumbent also acts in a customer service capacity to provide relevant information and reports to students, admissions, advising, academic schools and departments according to their needs and schedules. 

Daily tasks and special assignments include the below listed among others office duties that may arise:

• Creates degree requirement "trees" in Jenzabar for new programs
• Updates existing degree requirement "trees" in Jenzabar for all program changes
• Utilizes Jenzabar requirement trees to complete & approve degree audits
• Coordinates the Graduates application process (forms, uploading, etc.)
• Evaluates transcripts for Transfer credit (incoming students)
• Updates/Maintains "TES" transfer equivalent program software
• Utilizes TES to perform transfer credit analysis for students & applicants
• Gains expertise on "MyUSJ" to help students with degree audits, forms, etc.
• Enters transfer credits to student records
• Updates student records w/study abroad classes & comprehensive exam status
• Updates/maintains Registrar web & "MyUSJ" pages for Commencement
• Proactively meets with Advisors to ensure students are meeting requirements
• Produces Dean's List report following each term
• Posts degree completion data in student records
• Completes data analysis for reporting such as NSC, etc.
• Provides assistance for Commencement: booklet, name cards, honor cords, etc.
• Works individually with students to find classes which meet degree requirements
• Adjust the "clearance" for students to register as approved by Advisors or Departments
• Processes/approves various forms related to student degree progression.
• Assists the Registration Assistants which includes telephone, walk-in, and shared e-mail coverage
• Serves on committees as appropriate to position and as needed
• Interprets and explains degree requirements for graduate and undergraduate students;
• Judges appropriateness of requests for waivers/substitution of degree requirements;
• Judges appropriate class equivalencies for transfer related credit toward degree;
• Helps students problem solve regarding course schedules for best pathways to graduation.

Education & Experience

• Bachelor's degree required, Master's degree preferred;
• Demonstrated ability to effectively maintain and analyze detailed records. 
• Preference given to those with direct experience working with transfer credit & degree audit records.
• Minimum 1-3 years of experience working with student records in higher education setting preferred

Other Qualifications

• Demonstrated knowledge of Jenzabar and related software preferred; familiarity with other specific applications used by the University a plus
• Excellent interpersonal, organizational and communication skills
• Strong analytical thinking skills
• Familiarity with computerized technology and software programs
• Possess solid general computer skills, including ability to work in a Windows environment.  
• Able to function independently while operating effectively within a team environment
• High level of confidentiality and discretion
• Excellent writing ability
• Cultural competency to work with diverse populations
• Commitment to the mission of the University of Saint Joseph
• Physical ability to perform essential functions of the position with or without reasonable accommodation.

This position is not eligible for visa sponsorship.

Benefits:

• 403(b) with employer match
• Medical/Dental/Vision insurance
• Life insurance
• Paid time off & 10 paid holidays
• Parental leave
• Tuition Waiver (include spouse & dependent waivers)
• Long-Term Disability insurance
• Employee assistance program
• Flexible spending account
• Health savings account
• 529 CHET savings plan

NON-DISCRIMINATION & TITLE IX INFORMATION

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES INFORMATION

The University of Saint Joseph believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from different socioeconomic backgrounds, women, LGBTQ+ people, veterans, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Apply Online

About University of Saint Joseph

The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.

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