Degree Audit Coordinator - University of Saint Joseph
University of Saint Joseph
Location: West Hartford, Connecticut
Internal Number: 169418
Location: West Hartford, CT Category: Staff Posted On: Wed Nov 1 2023 Job Description:
The Degree Audit Coordinator reports directly to the University Registrar with the primary responsibility of upholding USJ standards related to academic degree requirements and transfer credit analysis. This position is assigned a designated school and acts as an expert on degree requirements and performs official and accurate degree audits for both graduate and undergraduate students in a timely manner. The Coordinator creates and maintains requirements electronically in the Jenzabar software system so these are visible and available to students, Advisors and Department Chairs. The Coordinator will serve as a liaison with his/her designated school and will provide information and training as needed. Additionally, the Coordinator assists students will proper graduation application and checkout procedures.
The Coordinator conducts reviews and determines appropriate transfer credits for students entering USJ from other schools as well as the advanced determination of potential credits to be earned by current USJ students at other institutions to satisfy degree requirements. This person handles all administrative responsibility associated with the creating transfer evaluations and uploading verified credits within the Jenzabar & Slate (software) records.
As a team member in the Registration/Records Office, the incumbent also acts in a customer service capacity to provide relevant information and reports to students, admissions, advising, academic schools and departments according to their needs and schedules.
Daily tasks and special assignments include the below listed among others office duties that may arise:
Creates degree requirement "trees" in Jenzabar for new programs
Updates existing degree requirement "trees" in Jenzabar for all program changes
Utilizes Jenzabar requirement trees to complete & approve degree audits
Coordinates the Graduates application process (forms, uploading, etc.)
Evaluates transcripts for Transfer credit (incoming students)
Updates/Maintains "TES" transfer equivalent program software
Utilizes TES to perform transfer credit analysis for students & applicants
Gains expertise on "MyUSJ" to help students with degree audits, forms, etc.
Enters transfer credits to student records
Updates student records w/study abroad classes & comprehensive exam status
Updates/maintains Registrar web & "MyUSJ" pages for Commencement
Proactively meets with Advisors to ensure students are meeting requirements
Produces Dean's List report following each term
Posts degree completion data in student records
Completes data analysis for reporting such as NSC, etc.
Provides assistance for Commencement: booklet, name cards, honor cords, etc.
Works individually with students to find classes which meet degree requirements
Adjust the "clearance" for students to register as approved by Advisors or Departments
Processes/approves various forms related to student degree progression.
Assists the Registration Assistants which includes telephone, walk-in, and shared e-mail coverage
Serves on committees as appropriate to position and as needed
Interprets and explains degree requirements for graduate and undergraduate students;
Judges appropriateness of requests for waivers/substitution of degree requirements;
Judges appropriate class equivalencies for transfer related credit toward degree;
Helps students problem solve regarding course schedules for best pathways to graduation.
The University of Saint Joseph believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from different socioeconomic backgrounds, women, LGBTQ+ people, veterans, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.